CAN YOU HAVE MULTIPLE CONTACT BOOKS, IE. New York, Boston and so o

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Guest

I have about 800 to 1000 contacts in my OUTLOOK contact book. I would like to
have multiple contact books, not just Categories. I want to be able to call
up just Principals of Businesses I deal with, all of them. In those
situations I don't want to call up the "RANK and File" at the same time. At
other times I want to be able to call up everyone. When I say call up I mean
to send an "e-mail" news letter. I have already been using the "Category" to
help break down the process, but that does not seem to be enough. Also I have
run into problems with how big you can make a distribution list when I am
creating them, is there a limit to this? Is there a work around to this
issue? I would very much like your input and direction on how I might resolve
these issues. Sincerely, Steven
 
You can have multiple contact type folders and they can all show up in the
address book.
 
Dear Vince,

How do you accomplish, what you state can be done in Outlook 2003.

Step by step instructions would be greatly appreciated.

Thanks again for any and all of your help.

Steven
 
File menu > New > Folder to create the new folder (make sure it contains
contact items)
Right click on the new folder, choose "Properties", go to the Outlook
Address Book tab and choose the box to show the folder as an email address
book
 
monumentav said:
I have about 800 to 1000 contacts in my OUTLOOK contact book. I would
like to have multiple contact books, not just Categories. I want to
be able to call up just Principals of Businesses I deal with, all of
them. In those situations I don't want to call up the "RANK and File"
at the same time. At other times I want to be able to call up
everyone. When I say call up I mean to send an "e-mail" news letter.
I have already been using the "Category" to help break down the
process, but that does not seem to be enough.
Click to expand...

You can have multiple categories for each entry so you can have "Principals"
assigned to some, "Rank and File" assigned to those same and others as well,
and so on, placing each contact in as many categories as required to typify
that contact. Then you can select whichever category you need to send your
message and choose Actions>New Message to Contact with no fear of including
the rank and file when you wish to include only the principals.
Also I have run into
problems with how big you can make a distribution list when I am
creating them, is there a limit to this? Is there a work around to
this issue?
Click to expand...

Some people have reported limits of 255, but I have no way to confirm that
(without trying to create one that large, of course). Mail Merge sounds
like a better tool than distribution lists for your purposes. That begs the
question, though: why are you worried about DLs when you're using
categories?
 
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