Can you auto reply in Outlook 2002??

  • Thread starter Thread starter Kellie
  • Start date Start date
K

Kellie

We receive several emails a day from our parent company
from their mass email distribution list (these are not
spam emails). Is there a way to set up an auto reply
requesting removal from their email lists?

Thanks.
 
You can when you have some way to globally identify the mass mail from the
distribution lists.

If you find a way to identify the mass mail you can create a message rule
based on those conditions to reply with a template. Make sure you set some
exceptions (for instance based on the subject field so it will not reply on
subject with e.g. reply, failed, undeliverable, etc...) otherwhise you could
create endless mailloops between two mailservers and those can be a real
threat to the mailservers!

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What do you mean when you say "globally identify the nass
nail from the distribution lists"? and how would I set up
a message rule "auto reply" to the contacts I wish?
Thanks.
 
If you create a rule (Tools-> Wizard Rules) on when a message arrives you'll
need to set conditions on specific properties of a mail or it will reply on
all mail (normal and mass). These specific properties would be in your case
a mass mail. Outlook can't tell what's mass mail and what's not so you'll
need to find properties which identifies it for practically all mass mail
messages.

Of course when you already know the contacts setting an auto reply wouldn't
make any sense as you just can send them an e-mail then :-D

--
Roady [MVP]
www.sparnaaij.net
Microsoft Office and Microsoft Office related News
Also Outlook FAQ, How To's, Downloads and more...

Tip of the month:
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