Can I make a distribution list by using categories

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I have been reading these other questions on this issue, but I am apparently
missing something.

Can some one give me a step by step process to do the following: I have
been trying for a week without success.

1. How do I send an e-mail to ALL of my contacts in a particular category?
2. How can I add all of the contacts in a particular category to a
distribution list?

Thanks
 
1. Group By Category (use the Group By Box) and then select that group and
drag to the Outbox. They'll drop into a new email. You can then drag their
names into the BCC field.

You could also email merge to this Category group - select them, Tools |
Mailmerge | to email | type subject line | OK | insert the Merge Fields (
not word fields) click Merge to email | OK. Ta da!!

2. You'll get better functionality from using Groups as described above.
And there's no way I know of to make a DL from a Category group.


I recommend everyone learn how to manipulate data in table views using the
Field chooser, Group by box and Sorting by clicking on column headers - have
a play.

Judy Gleeson - MVP Outlook
Acorn Training and Consulting
Canberra, Australia


see what Outlook training can do to improve productivity:
www.acorntraining.com.au/pdfdocs/ProductivITwithOutlook.pps

www.acorntraining.com.au/productivit.htm
 
George said:
1. How do I send an e-mail to ALL of my contacts in a particular
category?
Click to expand...

Change to the By Category view, click the first contact in the category,
press shift and click the last contact in the category, right-click the
selection and choose "New Message to Contact".
2. How can I add all of the contacts in a particular category to a
distribution list?
Click to expand...

Since you can send a message to everyone in a category, a DL isn't required.
 
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