Can I "lock" a presentation for distribution?

  • Thread starter Thread starter Sarah
  • Start date Start date
S

Sarah

My department wants to make a few ppt presentations
available to a large number of people, but doesn't want
them to be able to make changes in the data in the
presentations. Is there a way to make them read only AND
impossible to copy and rename & THEN make changes? My
guess is NO, but I thought it was worth an inquiry.

ASAP of course, my boss wants to know NOW.

Thanks for the help. Sarah
 
If you have PowerPoint 2002/2003, you can password protect your presentation

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Michael Koerner [MS PPT MVP]


My department wants to make a few ppt presentations
available to a large number of people, but doesn't want
them to be able to make changes in the data in the
presentations. Is there a way to make them read only AND
impossible to copy and rename & THEN make changes? My
guess is NO, but I thought it was worth an inquiry.

ASAP of course, my boss wants to know NOW.

Thanks for the help. Sarah
 
Hi
Went to the link you said on the Community News Group for
PowerPoint 2002 to EXE I am new to PowerPoint I am 69
years old just created a PowerPoint Presentation on C.D.
about WW2 as a evacuee to give my grand children, went
to the village and took photos and the village history
society, can you please tell me how to do the part 1.of
it, I have downloaded PowerPoint 2002 viewer, I copy the
presentation, but the next bit is a don't understand.

Brian Kelly
 
[CRITICAL UPDATE - Anyone using Office 2003 should install the critical
update as soon as possible. From PowerPoint, choose "Help -> Check for
Updates".]
[TOP ISSUE - Are you having difficulty opening presentations in PPT 2003
that you just created in PPT 2003? -
http://support.microsoft.com/?id=329820]

Hello,

If you are using PowerPoint 2002 or PowerPoint 2003 you can use the "Modify
Password" feature to allow people to open the presentation but not make
changes to it and the "Open Password" to prevent people from even being
able to open a presentation. The resulting presentation cannot be opened at
all in PPT 2000 and earlier since they don't know anything about passwords.

Additionally, in PowerPoint 2003, you can use the new Permissions feature
to provide some additional level of control over who can do what with the
presentation based on who they are (authentication) instead of whether or
not they have a password. For more information on the permissions
(information rights management) feature in Office 2003 go to:

http://office.microsoft.com/assistance/preview.aspx?AssetID=HP062208591033&C
TT=98
http://www.microsoft.com/technet/treeview/default.asp?url=/technet/prodtechn
ol/office/Office2003/Plan/Of03IRM.asp
http://www.microsoft.com/office/ork/2003/six/ch20/ColA01.htm

If you (or anyone else reading this message) think that PowerPoint should
have additional options for restricting access to presentations (without
having to resort to vba or 3rd party add-ins), don't forget to send your
feedback (in YOUR OWN WORDS, please) to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

It's VERY important that, for EACH wish, you describe in detail, WHY it is
important TO YOU that your product suggestion be implemented. A good wish
submssion includes WHAT scenario, work-flow, or end-result is blocked by
not having a specific feature, HOW MUCH time and effort ($$$) is spent
working around a specific limitation of the current product, etc. Remember
that Microsoft receives THOUSANDS of product suggestions every day and we
read each one but, in any given product development cycle, there are ONLY
sufficient resources to address the ones that are MOST IMPORTANT to our
customers so take the extra time to state your case as CLEARLY and
COMPLETELY as possible so that we can FEEL YOUR PAIN.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
Take a look at this too: Secure Pack - www.mvps.org/skp/securepack

You can set rights and expiration options while having the choice to embed
either Microsoft 97 or Microsoft 2003 viewer to create a standalone
executable.

Regards
Shyam Pillai
 
Sarah,

There's always the option of converting your presentations to Adobe Acrobat PDF format as well; on the downside, it doesn't support animation and a few other PowerPoint features, but it generally works better cross platform (font embedding is possible where it's not with PPT, for example) and the Reader viewer is probably more widely available to users.
 
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