Can I link text so it updates in multiple locations?

  • Thread starter Thread starter Rikki_UW
  • Start date Start date
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Rikki_UW

Hey all, I have a Word template here with several locations where text
needs to be entered multiple times. I want to be able to have the user
enter the text somewhere (in the first location for example) and have
the other locations change automatically.

One example is a project number on the first page that is also in the
footer of every page. Is there a way I can connect them so that when a
user changes the project number on the first place it also changes it
in the footer? Also the same thing for several lines of a table (but
not in the footer).

Thanks,
--Rikki

PS: I have used VBA once before (but in Excel) so if the only solution
would be something like a UserForm then I can do that but I don't know
how to specify where to put the text in the document.
 
Yes you can. Copy the text from the first place it is entered, then go to
edit, paste special, then paste link, now when the document is updatted, all
the places which need to be updated will be
P.S. to test this (after you've done the paste special, paste link) go to
print preview then out and you will see the change
 
Thanks, this kind of works. On the template it is 'P####'. If I typ
before the #### and then delete it it works, but if I highlight th
#### and type over it it doesn't. Also, how would it work for tables o
a template when the table isn't filled in until the user type
something?

Thanks,
--Rikki
 
You should be able to copy entire cells (or cell ranges) and paste as links.
However, if you are actually creating a form, see macropod's reply.
 
Okay, I'm trying to use a FILLIN field in a SET field but It doesn'
work. Here is what it looks like:

{ SET Project{Fillin "Please enter a project number."}{REF Project} }

I created the Project bookmark, went to Insert-->Field... selected SET
clicked "Field Codes" and typed in the above. I tried putting the RE
Project part in separately as well and it just changed the Set par
putting the whole thing in quotes. What am I doing wrong?

Thanks,
--Rikk
 
When you want nested fields, you cannot use the dialog box. Instead, you
will have to insert each pair of field delimiters, { }, manually by pressing
Ctrl+F9.
 
Sorry to post in a old thread but I am having trouble with the same thing again. Same idea, but this time the form is protected. I am still using
{ SET Project{Fillin "Please enter a project number."}{REF Project} }
but I need to be able to update/change it after the text has been entered. Again, the REF fields are in a table at the beginning of the form and in the footer. Ideally what I want is to be able to bring up the text entry boxes again (maybe by double clicking one of the REF fields, or even just the footer).

Alternatively I could use a text form field in at the top of the form and references in the footers, and use VBA to update them when the bookmark is changed, but it doesn't work for ref Activedocument.fields.update() doesn't work for fields in the footer. I would update the fields specifically but I have can't figure out the indexes for them.

Any help would be appreciated,
--Rikki

Stefan Blom said:
When you want nested fields, you cannot use the dialog box. Instead, you
will have to insert each pair of field delimiters, { }, manually by pressing
Ctrl+F9.

--
Stefan Blom
Microsoft Word MVP



"Rikki_UW" wrote in message
news:[email protected]...
>
> Okay, I'm trying to use a FILLIN field in a SET field but It doesn't
> work. Here is what it looks like:
>
> { SET Project{Fillin "Please enter a project number."}{REF Project} }
>
> I created the Project bookmark, went to Insert-->Field... selected SET,
> clicked "Field Codes" and typed in the above. I tried putting the REF
> Project part in separately as well and it just changed the Set part
> putting the whole thing in quotes. What am I doing wrong?
>
> Thanks,
> --Rikki
>
>
>
>
> --
> Rikki_UW
Click to expand...
 
Last edited:
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