Can I have several agenda files (e.g. 2003, 2004, 2005) in Outloo.

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Is it possible to have several agenda files, where one would contain all
entries from 2003, one with all entries of 2004, etc. I know archiving
exists, but I'd rather have separate files that I can call up if I need
something from say 2003 and then, when found, close the file and put the 2005
file again in the agenda. I think with archiving, you pull everything into
the current file. On my previous system (Dos and HP 200LX) it was very easy
to do this. I thus have my agenda files per year going back to 1988 or so.
Suppose I could do this, I will then have to find out how to do it from my
Windows Mobile (iPaq) system... I am using Office Outlook 2003

Thanks in advance,
irfl
 
What do you mean by "agenda files?" Pulled from what folder?

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, irfl asked:

| Is it possible to have several agenda files, where one would contain
| all entries from 2003, one with all entries of 2004, etc. I know
| archiving exists, but I'd rather have separate files that I can call
| up if I need something from say 2003 and then, when found, close the
| file and put the 2005 file again in the agenda. I think with
| archiving, you pull everything into the current file. On my previous
| system (Dos and HP 200LX) it was very easy to do this. I thus have my
| agenda files per year going back to 1988 or so. Suppose I could do
| this, I will then have to find out how to do it from my Windows
| Mobile (iPaq) system... I am using Office Outlook 2003
|
| Thanks in advance,
| irfl
 
Hi Milly,

Thanks for taking the trouble to look into my questions. I must admit that I
did not use Outlook until recently, so I am not (yet) familiar with the terms
MS uses. Let us use the old world metaphores: you would have an agenda
(litterally a book) for each year. At the end of a year, say 2004, you would
already have written in some appointments for next year. Then Jan 1st 2005,
you would not write anything in that 2004 agenda anymore, but use a new one.
You would however not throw it away, because there might be moments in 2005
where you want to know what you did on a particular date in 2004. So, you put
your 2005 agenda aside, take out of the drawer or closet or library your 2004
one and start turning the pages until you find what you need. Then you close
it, put it away and take your 2005 one and continue your work. Hope it makes
sense to you what I write.
Likewise you would still keep (at least I would) your books of 2003, 2002
etc. This is basically what I would like on my PC (and what I had under my
old system). The option of just continuing in the same agenda is one I would
like to avoid, as the file would grow very big over time. Just as you could
imagine having a huge book with pages for all of 2003, all of 2004, etc. this
would become impractical.

What I did so far is this: I had a HP 200LX pocket sized computer since
1994, which was basically an DOS machine with a wonderful keyboard (including
numeric pad!). I always carried it with me, as my PDA and only kept my agenda
on that machine, as I did with notebooks, telephone lists etc. The desktop
only served to back up the files, (and of course to do wordprocessing,
spreadsheets etc). At the beginning of a new year I would export all my
calendar items of the previous year to a file called agenda2003.adb and the
easy thing was that this was a regular agenda file for the built in agenda
program. So whenever I needed to look something up in a previous year, I
would just, from within the calendar program do "file-open", the program then
automatically closed the one in use and showed the contents of the calendar
directory, choose the required file from all the ones shown, and push
""Enter". Then I could use all the program possibilities to search, display a
particular date etc. When finished I would do again "file-open" and choose
the calendar of the current year to pull that into the program. I could do
something similar with my pre-1994 agenda program, which ran on my laptop.
Since that program (being DOS based) also ran on the HP LX, I always had my
agenda with me from 1998 on, and could pull it up within moments (at least if
I knew the exact year ;-) )

It is this same way of working I am looking for (if possible) in Outlook
2003. If that is not possible I would like to know what other people do to
keep a long-time00 (searchable) agenda.

Since I now use an iPaq MS based PDA that works integrated with Outlook on
desktop, I do work now with the Agenda on the desktop as well, hence my
quest.!


Many thanks in advance
irfl (Belgium)

===================================
Milly Staples said:
What do you mean by "agenda files?" Pulled from what folder?

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, irfl asked:

| Is it possible to have several agenda files, where one would contain
| all entries from 2003, one with all entries of 2004, etc. I know
| archiving exists, but I'd rather have separate files that I can call
| up if I need something from say 2003 and then, when found, close the
| file and put the 2005 file again in the agenda. I think with
| archiving, you pull everything into the current file. On my previous
| system (Dos and HP 200LX) it was very easy to do this. I thus have my
| agenda files per year going back to 1988 or so. Suppose I could do
| this, I will then have to find out how to do it from my Windows
| Mobile (iPaq) system... I am using Office Outlook 2003
|
| Thanks in advance,
| irfl
Click to expand...
 
irfl said:
... Hi Milly,
...I always had my
agenda with me from 1998 on, and could pull it up within moments (at least if
I knew the exact year ;-) )
.....
Click to expand...

OOPS, I should have written 1988!

irfl (Belgium)
 
You mean you want to archive your calendar. It can be done by setting a
manual archive of items prior to 200x for example. It will not archive
recurring appointments since archiving works on modified dates and recurring
appointments are accessed each time it appears.

If you need detailed instructions, use F1 help to ask about archiving and
then post back with specific questions if you need further assistance.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.


After furious head-scratching, irfl asked this group:

| Hi Milly,
|
| Thanks for taking the trouble to look into my questions. I must admit
| that I did not use Outlook until recently, so I am not (yet) familiar
| with the terms MS uses. Let us use the old world metaphores: you
| would have an agenda (litterally a book) for each year. At the end of
| a year, say 2004, you would already have written in some appointments
| for next year. Then Jan 1st 2005, you would not write anything in
| that 2004 agenda anymore, but use a new one. You would however not
| throw it away, because there might be moments in 2005 where you want
| to know what you did on a particular date in 2004. So, you put your
| 2005 agenda aside, take out of the drawer or closet or library your
| 2004 one and start turning the pages until you find what you need.
| Then you close it, put it away and take your 2005 one and continue
| your work. Hope it makes sense to you what I write.
| Likewise you would still keep (at least I would) your books of 2003,
| 2002 etc. This is basically what I would like on my PC (and what I
| had under my old system). The option of just continuing in the same
| agenda is one I would like to avoid, as the file would grow very big
| over time. Just as you could imagine having a huge book with pages
| for all of 2003, all of 2004, etc. this would become impractical.
|
| What I did so far is this: I had a HP 200LX pocket sized computer
| since 1994, which was basically an DOS machine with a wonderful
| keyboard (including numeric pad!). I always carried it with me, as my
| PDA and only kept my agenda on that machine, as I did with notebooks,
| telephone lists etc. The desktop only served to back up the files,
| (and of course to do wordprocessing, spreadsheets etc). At the
| beginning of a new year I would export all my calendar items of the
| previous year to a file called agenda2003.adb and the easy thing was
| that this was a regular agenda file for the built in agenda program.
| So whenever I needed to look something up in a previous year, I would
| just, from within the calendar program do "file-open", the program
| then automatically closed the one in use and showed the contents of
| the calendar directory, choose the required file from all the ones
| shown, and push ""Enter". Then I could use all the program
| possibilities to search, display a particular date etc. When finished
| I would do again "file-open" and choose the calendar of the current
| year to pull that into the program. I could do something similar with
| my pre-1994 agenda program, which ran on my laptop. Since that
| program (being DOS based) also ran on the HP LX, I always had my
| agenda with me from 1998 on, and could pull it up within moments (at
| least if I knew the exact year ;-) )
|
| It is this same way of working I am looking for (if possible) in
| Outlook 2003. If that is not possible I would like to know what other
| people do to keep a long-time00 (searchable) agenda.
|
| Since I now use an iPaq MS based PDA that works integrated with
| Outlook on desktop, I do work now with the Agenda on the desktop as
| well, hence my quest.!
|
|
| Many thanks in advance
| irfl (Belgium)
|
| ===================================
| "Milly Staples [MVP - Outlook]" wrote:
|
|| What do you mean by "agenda files?" Pulled from what folder?
||
|| --
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, irfl asked:
||
||| Is it possible to have several agenda files, where one would contain
||| all entries from 2003, one with all entries of 2004, etc. I know
||| archiving exists, but I'd rather have separate files that I can call
||| up if I need something from say 2003 and then, when found, close the
||| file and put the 2005 file again in the agenda. I think with
||| archiving, you pull everything into the current file. On my previous
||| system (Dos and HP 200LX) it was very easy to do this. I thus have
||| my agenda files per year going back to 1988 or so. Suppose I could
||| do this, I will then have to find out how to do it from my Windows
||| Mobile (iPaq) system... I am using Office Outlook 2003
|||
||| Thanks in advance,
||| irfl
 
Hi Milly,

Thanks for your help. While archiving seems to let me do what I want on the
laptop, it doesn't seem to help with what I would like on my PDA: that is
having those archived data available for consultation on the PDA.

Therefore I am now wondering wether I can export the agenda data to some
file (csv, txt, ...?) that would be readable by some other program (excel,
notepad...) and where it would be possible to see or search for a date and
the entries for that date. If that would exist, then I could make such a file
for every past year and transfer those files to my PDA.

Thanks for your help on this!
irfl

Milly Staples said:
You mean you want to archive your calendar. It can be done by setting a
manual archive of items prior to 200x for example. It will not archive
recurring appointments since archiving works on modified dates and recurring
appointments are accessed each time it appears.

If you need detailed instructions, use F1 help to ask about archiving and
then post back with specific questions if you need further assistance.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.


After furious head-scratching, irfl asked this group:

| Hi Milly,
|
| Thanks for taking the trouble to look into my questions. I must admit
| that I did not use Outlook until recently, so I am not (yet) familiar
| with the terms MS uses. Let us use the old world metaphores: you
| would have an agenda (litterally a book) for each year. At the end of
| a year, say 2004, you would already have written in some appointments
| for next year. Then Jan 1st 2005, you would not write anything in
| that 2004 agenda anymore, but use a new one. You would however not
| throw it away, because there might be moments in 2005 where you want
| to know what you did on a particular date in 2004. So, you put your
| 2005 agenda aside, take out of the drawer or closet or library your
| 2004 one and start turning the pages until you find what you need.
| Then you close it, put it away and take your 2005 one and continue
| your work. Hope it makes sense to you what I write.
| Likewise you would still keep (at least I would) your books of 2003,
| 2002 etc. This is basically what I would like on my PC (and what I
| had under my old system). The option of just continuing in the same
| agenda is one I would like to avoid, as the file would grow very big
| over time. Just as you could imagine having a huge book with pages
| for all of 2003, all of 2004, etc. this would become impractical.
|
| What I did so far is this: I had a HP 200LX pocket sized computer
| since 1994, which was basically an DOS machine with a wonderful
| keyboard (including numeric pad!). I always carried it with me, as my
| PDA and only kept my agenda on that machine, as I did with notebooks,
| telephone lists etc. The desktop only served to back up the files,
| (and of course to do wordprocessing, spreadsheets etc). At the
| beginning of a new year I would export all my calendar items of the
| previous year to a file called agenda2003.adb and the easy thing was
| that this was a regular agenda file for the built in agenda program.
| So whenever I needed to look something up in a previous year, I would
| just, from within the calendar program do "file-open", the program
| then automatically closed the one in use and showed the contents of
| the calendar directory, choose the required file from all the ones
| shown, and push ""Enter". Then I could use all the program
| possibilities to search, display a particular date etc. When finished
| I would do again "file-open" and choose the calendar of the current
| year to pull that into the program. I could do something similar with
| my pre-1994 agenda program, which ran on my laptop. Since that
| program (being DOS based) also ran on the HP LX, I always had my
| agenda with me from 1998 on, and could pull it up within moments (at
| least if I knew the exact year ;-) )
|
| It is this same way of working I am looking for (if possible) in
| Outlook 2003. If that is not possible I would like to know what other
| people do to keep a long-time00 (searchable) agenda.
|
| Since I now use an iPaq MS based PDA that works integrated with
| Outlook on desktop, I do work now with the Agenda on the desktop as
| well, hence my quest.!
|
|
| Many thanks in advance
| irfl (Belgium)
|
| ===================================
| "Milly Staples [MVP - Outlook]" wrote:
|
|| What do you mean by "agenda files?" Pulled from what folder?
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, irfl asked:
||
||| Is it possible to have several agenda files, where one would contain
||| all entries from 2003, one with all entries of 2004, etc. I know
||| archiving exists, but I'd rather have separate files that I can call
||| up if I need something from say 2003 and then, when found, close the
||| file and put the 2005 file again in the agenda. I think with
||| archiving, you pull everything into the current file. On my previous
||| system (Dos and HP 200LX) it was very easy to do this. I thus have
||| my agenda files per year going back to 1988 or so. Suppose I could
||| do this, I will then have to find out how to do it from my Windows
||| Mobile (iPaq) system... I am using Office Outlook 2003
|||
||| Thanks in advance,
||| irfl
Click to expand...
 
Back
Top