Can I create another identity in Oulook like I can in OE?

  • Thread starter Thread starter sheana
  • Start date Start date
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sheana

There is more than one user on our computer, and we'd like to keep our emails
separate. Can I create another profile for another user, and if so, please
list the steps. Thanks in advance.
 
Hi,

sure,
you just need to add multiple MAPI Profiles with messaging settings in it
for each user.

Go to Control Panel / Mail / Create new profile


Regards
Roger
 
sheana said:
There is more than one user on our computer, and we'd like to keep our
emails
separate. Can I create another profile for another user, and if so, please
list the steps. Thanks in advance.
Click to expand...


Best way is to create a new Windows Log-in. That way your users have
completely separate Outlook data. A further advantage is that separate Users
get separate Documents folders and separate Favorites.

Or you can create a new Outlook profile. (Be aware you cannot switch
Profiles without closing Outlook first, unlike identities in OE)

There is one caveat to all this - if you have email addresses that are
ALIASES of the one master address, i.e. if your email addresses are in the
format of (e-mail address removed) then you will have great difficulty
separating emails sent to the different aliases as Outlook does not have a
rule like OE that enables you to only download email to a certain address.
 
If you have more than one profile in Outlook and you have to close Outlook
before switching to the new profile, how is that done? Does Outlook ask you
which identity you want before opening?
Thanks again
sheana
 
sheana said:
If you have more than one profile in Outlook and you have to close Outlook
before switching to the new profile, how is that done? Does Outlook ask
you
which identity you want before opening?
Thanks again
sheana
Click to expand...

When you create a second Profile you get the option to allow Outlook to ask
which Profile you want to open. But have you not considered separate Windows
User accounts? Much simpler. And did you consider my point about alias email
addresses? (Of course, that might not apply to you...)
 
sheana said:
If you have more than one profile in Outlook and you have to close
Outlook before switching to the new profile, how is that done? Does
Outlook ask you which identity you want before opening?
Click to expand...

When you configure a second profile, there will be a radio button you can
select that will instruct Outlook to ask for which profile to choose when it
starts.
 
You set the 'Prompt for Profile' option


sheana said:
If you have more than one profile in Outlook and you have to close Outlook
before switching to the new profile, how is that done? Does Outlook ask
you
which identity you want before opening?
Thanks again
sheana
Click to expand...
 
Sorry I took so long to follow up on this. I'm not sure what you mean by
ALIASES and the difference between OE and Outlook. I have Cox Cable for my
ISP, and I'm allowed one "master" email and 6 additional email accounts. So
if I have (e-mail address removed), I can have (e-mail address removed), (e-mail address removed),
(e-mail address removed), etc. I set up an account for each one in OE. I can delete the
email addresses whenever i want to, except for the (e-mail address removed). Can't I
do this with Outlook?
 
Gordon said:
Best way is to create a new Windows Log-in. That way your users have
completely separate Outlook data. A further advantage is that separate Users
get separate Documents folders and separate Favorites.

Or you can create a new Outlook profile. (Be aware you cannot switch
Profiles without closing Outlook first, unlike identities in OE)

There is one caveat to all this - if you have email addresses that are
ALIASES of the one master address, i.e. if your email addresses are in the
format of (e-mail address removed) then you will have great difficulty
separating emails sent to the different aliases as Outlook does not have a
rule like OE that enables you to only download email to a certain address.
Click to expand...
 
Do Tom and Jerry each have their own passwords? If yes, then go to control
panel, mail and create a new profile for Tom and one for Jerry.

If they share the same password as Jane, then it’s a catchall account and
you can't use separate profiles.

If you aren't sure - try it- make a new profile in Outlook and see what
happens.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
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You can access this newsgroup by visiting
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newsreader to msnews.microsoft.com.
 
Sorry I took so long to follow up on this. I'm not sure what you mean by
ALIASES and the difference between OE and Outlook. I have Cox Cable for my
ISP, and I'm allowed one "master" email and 6 additional email accounts.
So
if I have (e-mail address removed), I can have (e-mail address removed), (e-mail address removed),
(e-mail address removed), etc.
Click to expand...

WHen someone sends a message to, say, the Tom address and to the Jerry
address, do both messages appear in the same mailbox on the server? If you
use the webmail interface, can you see them both at the same time? If so,
they're not really separate mail addresses, but aliases
 
Then based on what you've said, they are aliases.
Click to expand...

Aliases are harder to deal with when using Outlook because as far as Outlook
is concerned, they're the same address. Outlook doesn't have the ability to
selectively download based on receiving address. What you can do, though is
set up two mail profiles (either in separate Windows users or both in one
Windows user), have an account that's address-specific for each profile, set
that account to leave messages on the server, and have a rule that deletes
ALL messages except those addressed to the specific address matching the
account address. That should allow you to both use the same mailbox while
still keeping the mail separated by reciving address when it arrives in
Outlook.
 
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