Can a document be 5 times the same template ?

  • Thread starter Thread starter Roger Ottaway
  • Start date Start date
R

Roger Ottaway

I have a template which we use for sending faxes with data. The fax always
goes to the same person, and has a number of fill-in fields. The fill-in
fields are the same, but the data used varies from fax to fax. At the
moment one fax = one document based on the standard template. Is it possible
to have a macro which will insert a second fax, then a third fax, and so on
in the same document (based on the same template) so we can send (for
example) 4 or 5 faxes (which are going to the same person) with different
data, as one document/fax instead of 4 or 5 faxes ?

thanks ... Roger
 
If you created a mailmerge main document from the template and set up a
datasource into which you entered the variable data, you could execute the
merge to a new document and then fax that.

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Hope this helps
Doug Robbins - Word MVP
 
Sounds simple enough. Try the following
Open the template for editing
Select the content and add it to the end to produce two faxes.
In the first select and bookmark each of the fillin fields that will be
repeated in the second
In the second replace those same fields with REF fields that reflect the
bookmark names you have chosen
Select all of the second fax c/w modifications and save it as an autotext
entry IN THE FAX TEMPLATE or make sure you move it to the fax template using
the organizer.
Delete the second fax and resave the template.
Now you can complete the first fax and insert the autotext entry at the end
as many times as required and the information should required should be
included.
Frankly the use of fillin and ref fields is not very elegant. A userform to
collect the data and insert the standard information would be a much better
option. See http://word.mvps.org/FAQs/Userforms/CreateAUserForm.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
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