"Calendar in Mailbox" as default calendar

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I have just moved onto an Exchange server at work. When I open Outlook, the
calendar that is open by default is "Calendar." I would like to make the
calendar that appears as "Calendar in Mailbox- Jeff Dix" my default and get
rid of the other one (because I cannot share "Calendar").

I would appreciate any help. . . Thanks!
Jeff
 
Jeff, the easiest way to do this is to migrate all your data onto the
exchange server - get rid of the local PST. Depending on the size of email
that you have, this may not be possible.

For what I'm about to say, I assume that you are using Outlook 2003. If
not, i'm guessing it's not that different in other versions and you should be
able to figure it out. If you aren't the system admin, please check with
them first - as you may end up using a large amount of space on the exchange
server that they haven't accounted for. You may need to archive old data
before starting - i know I did. 8GB of mail :S

Anyway, the process that I use is this. Export all data from your local
folders to a PST file on your local hard drive somewhere. Once completed, go
to tools email accounts, view or change existing email accounts. There
should be a drop down box for Deliver new email to the following location.
Change that to mailbox - <user>. Click finish and exit from outlook. Go
into the control panel, open the mail applet, and click on the data files
button. Your personal folders file should be listed. Highlight and remove.
Close the mail applet.

Open outlook. Tada! Now you only have one copy of everything (contacts,
mailbox, calendar etc). Now you just need to import the PST file that you
created earlier. This will effectively merge the the two mail folders,
contacts, calendar etc. together.
 
Jeff D said:
I have just moved onto an Exchange server at work. When I open
Outlook, the calendar that is open by default is "Calendar." I would
like to make the calendar that appears as "Calendar in Mailbox- Jeff
Dix" my default and get rid of the other one (because I cannot share
"Calendar").
Click to expand...

CLick Tools>E-mail Accounts>Next. In the "Deliver new e-mail to the
following location" combo box at the lower left, select "Mailbox - Jeff
Dix". Click Finish. Stop and restart Outlook.

Now, open each default folder your PST (i.e., "Personal Folders"), select
all the data in it with CTRL-A, and click Edit>Copy to Folder. Select the
corresponding folder in the mailbox as the destination. For the Calendar
folder you'll have to switch the source folder to a table view like By
Category before CTRL-A will select all items.

For non-default folders, you can drag the entire folder to the mailbox or
you can just leave them where they are in the PST.
 
Jeff D said:
Thanks very much for the detailed help. I will try this tonight.
Click to expand...

NEVER export to or import from a PST. You will lose data that way and it's
NEVER necessary.
 
Back
Top