Calendar & Email w/multiple users

  • Thread starter Thread starter Linda
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Linda

We just installed XP on our superintendents computer.
Now all email is going to everyones inbox. Example - I
send an email to John and it goes to John, Stuart and
Jeff's email inboxes. Also, the calendar is a combined
calendar instead of an individual one for each user.
What do I do so that each user has his own email and his
own email?

Thank you for your help


Linda
 
Do you mean Outlook XP (actually Outlook 2002) or Windows XP, or both?
If you're not using Outlook XP, what version are you using? How did you
have it set up before -- did each user have a separate Outlook login but
all shared one Windows login, or what? How many computers are involved
and are there multiple users on each?

--
Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***


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Jocelyn,

We are running Windows XP with Office 2000. Before we
installed Windows XP there was just one windows
login "Super's", there were 3 users and they were using
Outlook Express and all received only their own emails.
Now they are using Outlook and receiving everyones
emails. There is 1 computer and 3 users on it. With
Windows XP they each have their own log-in. We were
wondering if maybe they needed to use Outlook Express to
only receive their own emails. There is actually only 1
user who uses the calendar but since the others are using
Outlook the reminders pop-up on their accounts so the one
who uses it doesn't get the reminders - does that make
any sense?

Thank you for your help.

Linda
 
If each user has his own Windows login, he should also have his own .PST
file in his Windows profile, and of course each user should only have
his own e-mail account listed in Tools | Accounts. What's probably
happening is that all accounts are still sharing one .PST file and the
other e-mail accounts haven't been configured properly. You'll need to
do the following:

1) Log into Windows as User #1. Close Outlook (if it opens on Windows
startup). Go into Windows Explorer and search for the .PST file --
you'll need to enable searching in hidden and system folders to find it.
When you do, move it into User #1's profile so that the other users
don't have access to it. Now reopen Outlook. It will complain it can't
find the .PST file -- point it to the new location. When that's all
set, go into Tools | Accounts and make sure only User #1's account
appears there. Close Outlook and log out of Windows.

2) Log into Windows as User #2. When you open Outlook, it will again
complain it can't find the .PST file. Instead of pointing it to an
existing file, let it create a new one. When that's done, go to Tools |
Accounts and make sure only User #2's account appears. Close Outlook
and log out of Windows.

3) Repeat step 2 for User #3.

I hope I haven't left out anything, but this is basically what needs to
be done. If there is any information in the original .PST that needs to
go to the other users, it can be exported to other .PST files created in
folders accessible to all users, and then those users can open the .PST
files in Outlook using File | Open. If you run into any problems,
please post back.

--
Jocelyn Fiorello
MVP - Outlook

*** Replies sent to my e-mail address will probably not be answered --
please reply only to the newsgroup to preserve the message thread. ***


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