Calendar Archiving Problem

  • Thread starter Thread starter Joe McGuire
  • Start date Start date
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Joe McGuire

I have set OL 2003 to archive all appointments (and everything else, too)
more than 3 months old. When I go to a date more than 3 months ago I can
see that some of my appointments have been archived but many have not. For
example, fora particular week in May 2005 I have appointments on most days
of that week in the "active" calendar but they don't show up in the archive
calendar, even after I manually "archive" the active file. However, some
appointments were definitely archived--they show up only in the archive
calendar. On the other hand, some show up on both the active and archive
calendars. Oddly, if I open any of the appointments and check file,
Properties, there is a check mark for "Save copy of sent message" as if this
were a message. Have I missed some important setting somewhere along the
way?

FWIW here are the Autoarchive settings I am using:
*Run Autoarchive every 1 day (this is temporary)
*Archive or delete old items--checked
*Show archive folder in folder list--checked
*Clean out items older than 3 months
*Move old items to [name of default archive location]--dotted
 
Not sure about the items that appear in both places -- maybe it just looks
that way. Have you checked the modified date of the items that are not
archiving properly? That's the date Outlook usually uses when archiving
items, not the created date. With Calendar items, the start and due dates
must be in the past, and recurring appointments and events will only archive
when ALL instances of these items are in the past.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***
 
Thanks! I checked and found that most appointments that ought to have been
archived and cleaned out but are not seem to have the same "Last Modified
date": 8/17/2005 at 8:49 p.m.; obviously I did something at that time;
others have even older Last Modified dates. However, leaving recurring
items aside ( realize they are not archived), I reset the archive period to
1 month and manually archived everything older than 9/19/2005.
Nevertheless, the old stuff is still there in my "active" calendar and does
not show up in the archive. I have not checked each and every appointment
that should have been archived but I checked a whole lot. All have last
Modified dates that ought to get them archived--if this were the problem. I
also took a few and removed the check mark for "Save copy of sent message"
and then manually archived the calendar--to see if this made a difference.
It did not. OL seems to be going through the motions of archiving--it says
that's what it's doing--but virtually nothing is actually getting archived.

Any ideas?


"Jocelyn Fiorello [MVP - Outlook]"
Not sure about the items that appear in both places -- maybe it just looks
that way. Have you checked the modified date of the items that are not
archiving properly? That's the date Outlook usually uses when archiving
items, not the created date. With Calendar items, the start and due dates
must be in the past, and recurring appointments and events will only
archive
when ALL instances of these items are in the past.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***


Joe McGuire said:
I have set OL 2003 to archive all appointments (and everything else, too)
more than 3 months old. When I go to a date more than 3 months ago I can
see that some of my appointments have been archived but many have not.
For
example, fora particular week in May 2005 I have appointments on most
days
of that week in the "active" calendar but they don't show up in the
archive
calendar, even after I manually "archive" the active file. However, some
appointments were definitely archived--they show up only in the archive
calendar. On the other hand, some show up on both the active and archive
calendars. Oddly, if I open any of the appointments and check file,
Properties, there is a check mark for "Save copy of sent message" as if
this
were a message. Have I missed some important setting somewhere along
the
way?

FWIW here are the Autoarchive settings I am using:
*Run Autoarchive every 1 day (this is temporary)
*Archive or delete old items--checked
*Show archive folder in folder list--checked
*Clean out items older than 3 months
*Move old items to [name of default archive location]--dotted
Click to expand...
Click to expand...
 
I did have a problem when I moved to Outlook 2003 where some old items just
refused to archive, yet newer items, created under 2003, archived just fine.
You might want to try creating a new item and then in a few days, try using
the archive settings to move anything modified before the prior day. If the
new item moves but the older ones don't, it could be the same problem I had
(and I never figured out why). In that case you will need to just drag and
drop the items from your main .PST file to the archive .PST file and be done
with them.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please reply
only to the newsgroup to preserve the message thread. ***


Joe McGuire said:
Thanks! I checked and found that most appointments that ought to have been
archived and cleaned out but are not seem to have the same "Last Modified
date": 8/17/2005 at 8:49 p.m.; obviously I did something at that time;
others have even older Last Modified dates. However, leaving recurring
items aside ( realize they are not archived), I reset the archive period to
1 month and manually archived everything older than 9/19/2005.
Nevertheless, the old stuff is still there in my "active" calendar and does
not show up in the archive. I have not checked each and every appointment
that should have been archived but I checked a whole lot. All have last
Modified dates that ought to get them archived--if this were the problem. I
also took a few and removed the check mark for "Save copy of sent message"
and then manually archived the calendar--to see if this made a difference.
It did not. OL seems to be going through the motions of archiving--it says
that's what it's doing--but virtually nothing is actually getting archived.

Any ideas?


"Jocelyn Fiorello [MVP - Outlook]"
Not sure about the items that appear in both places -- maybe it just looks
that way. Have you checked the modified date of the items that are not
archiving properly? That's the date Outlook usually uses when archiving
items, not the created date. With Calendar items, the start and due dates
must be in the past, and recurring appointments and events will only
archive
when ALL instances of these items are in the past.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***


Joe McGuire said:
I have set OL 2003 to archive all appointments (and everything else, too)
more than 3 months old. When I go to a date more than 3 months ago I can
see that some of my appointments have been archived but many have not.
For
example, fora particular week in May 2005 I have appointments on most
days
of that week in the "active" calendar but they don't show up in the
archive
calendar, even after I manually "archive" the active file. However, some
appointments were definitely archived--they show up only in the archive
calendar. On the other hand, some show up on both the active and archive
calendars. Oddly, if I open any of the appointments and check file,
Properties, there is a check mark for "Save copy of sent message" as if
this
were a message. Have I missed some important setting somewhere along
the
way?

FWIW here are the Autoarchive settings I am using:
*Run Autoarchive every 1 day (this is temporary)
*Archive or delete old items--checked
*Show archive folder in folder list--checked
*Clean out items older than 3 months
*Move old items to [name of default archive location]--dotted
Click to expand...
Click to expand...
Click to expand...
 
Thanks again. I just looked at OL and to my astonishment all the archiving
now seems to work. There were only 1-2 items I had to drag over to the
archive file manually. Did I do anything? No. Do I have any idea why it
worked today but not yesterday? Nope. Does this make sense? Nope.


"Jocelyn Fiorello [MVP - Outlook]"
I did have a problem when I moved to Outlook 2003 where some old items just
refused to archive, yet newer items, created under 2003, archived just
fine.
You might want to try creating a new item and then in a few days, try
using
the archive settings to move anything modified before the prior day. If
the
new item moves but the older ones don't, it could be the same problem I
had
(and I never figured out why). In that case you will need to just drag
and
drop the items from your main .PST file to the archive .PST file and be
done
with them.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***


Joe McGuire said:
Thanks! I checked and found that most appointments that ought to have
been
archived and cleaned out but are not seem to have the same "Last Modified
date": 8/17/2005 at 8:49 p.m.; obviously I did something at that time;
others have even older Last Modified dates. However, leaving recurring
items aside ( realize they are not archived), I reset the archive period
to
1 month and manually archived everything older than 9/19/2005.
Nevertheless, the old stuff is still there in my "active" calendar and
does
not show up in the archive. I have not checked each and every
appointment
that should have been archived but I checked a whole lot. All have last
Modified dates that ought to get them archived--if this were the problem.
I
also took a few and removed the check mark for "Save copy of sent
message"
and then manually archived the calendar--to see if this made a
difference.
It did not. OL seems to be going through the motions of archiving--it
says
that's what it's doing--but virtually nothing is actually getting
archived.

Any ideas?


"Jocelyn Fiorello [MVP - Outlook]"
Not sure about the items that appear in both places -- maybe it just
looks
that way. Have you checked the modified date of the items that are not
archiving properly? That's the date Outlook usually uses when
archiving
items, not the created date. With Calendar items, the start and due
dates
must be in the past, and recurring appointments and events will only
archive
when ALL instances of these items are in the past.

--
Jocelyn Fiorello
MVP - Outlook

*** Messages sent to my e-mail address will NOT be answered -- please
reply
only to the newsgroup to preserve the message thread. ***


:

I have set OL 2003 to archive all appointments (and everything else,
too)
more than 3 months old. When I go to a date more than 3 months ago I
can
see that some of my appointments have been archived but many have not.
For
example, fora particular week in May 2005 I have appointments on most
days
of that week in the "active" calendar but they don't show up in the
archive
calendar, even after I manually "archive" the active file. However,
some
appointments were definitely archived--they show up only in the
archive
calendar. On the other hand, some show up on both the active and
archive
calendars. Oddly, if I open any of the appointments and check file,
Properties, there is a check mark for "Save copy of sent message" as
if
this
were a message. Have I missed some important setting somewhere along
the
way?

FWIW here are the Autoarchive settings I am using:
*Run Autoarchive every 1 day (this is temporary)
*Archive or delete old items--checked
*Show archive folder in folder list--checked
*Clean out items older than 3 months
*Move old items to [name of default archive location]--dotted
Click to expand...
Click to expand...
Click to expand...
 
Is this typical of problem solving in Outlook - YEP!

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Joe McGuire asked:

| Thanks again. I just looked at OL and to my astonishment all the
| archiving now seems to work. There were only 1-2 items I had to drag
| over to the archive file manually. Did I do anything? No. Do I
| have any idea why it worked today but not yesterday? Nope. Does
| this make sense? Nope.
|
|
| "Jocelyn Fiorello [MVP - Outlook]"
| || I did have a problem when I moved to Outlook 2003 where some old
|| items just refused to archive, yet newer items, created under 2003,
|| archived just fine.
|| You might want to try creating a new item and then in a few days, try
|| using
|| the archive settings to move anything modified before the prior day.
|| If the
|| new item moves but the older ones don't, it could be the same
|| problem I had
|| (and I never figured out why). In that case you will need to just
|| drag and
|| drop the items from your main .PST file to the archive .PST file and
|| be done
|| with them.
||
|| --
|| Jocelyn Fiorello
|| MVP - Outlook
||
|| *** Messages sent to my e-mail address will NOT be answered -- please
|| reply
|| only to the newsgroup to preserve the message thread. ***
||
||
|| "Joe McGuire" wrote:
||
||| Thanks! I checked and found that most appointments that ought to
||| have been
||| archived and cleaned out but are not seem to have the same "Last
||| Modified date": 8/17/2005 at 8:49 p.m.; obviously I did something
||| at that time; others have even older Last Modified dates. However,
||| leaving recurring items aside ( realize they are not archived), I
||| reset the archive period to
||| 1 month and manually archived everything older than 9/19/2005.
||| Nevertheless, the old stuff is still there in my "active" calendar
||| and does
||| not show up in the archive. I have not checked each and every
||| appointment
||| that should have been archived but I checked a whole lot. All have
||| last Modified dates that ought to get them archived--if this were
||| the problem. I
||| also took a few and removed the check mark for "Save copy of sent
||| message"
||| and then manually archived the calendar--to see if this made a
||| difference.
||| It did not. OL seems to be going through the motions of
||| archiving--it says
||| that's what it's doing--but virtually nothing is actually getting
||| archived.
|||
||| Any ideas?
|||
|||
||| "Jocelyn Fiorello [MVP - Outlook]"
||| message |||| Not sure about the items that appear in both places -- maybe it
|||| just looks
|||| that way. Have you checked the modified date of the items that
|||| are not archiving properly? That's the date Outlook usually uses
|||| when archiving
|||| items, not the created date. With Calendar items, the start and
|||| due dates
|||| must be in the past, and recurring appointments and events will
|||| only archive
|||| when ALL instances of these items are in the past.
||||
|||| --
|||| Jocelyn Fiorello
|||| MVP - Outlook
||||
|||| *** Messages sent to my e-mail address will NOT be answered --
|||| please reply
|||| only to the newsgroup to preserve the message thread. ***
||||
||||
|||| "Joe McGuire" wrote:
||||
||||| I have set OL 2003 to archive all appointments (and everything
||||| else, too)
||||| more than 3 months old. When I go to a date more than 3 months
||||| ago I can
||||| see that some of my appointments have been archived but many have
||||| not. For
||||| example, fora particular week in May 2005 I have appointments on
||||| most days
||||| of that week in the "active" calendar but they don't show up in
||||| the archive
||||| calendar, even after I manually "archive" the active file.
||||| However, some
||||| appointments were definitely archived--they show up only in the
||||| archive
||||| calendar. On the other hand, some show up on both the active and
||||| archive
||||| calendars. Oddly, if I open any of the appointments and check
||||| file, Properties, there is a check mark for "Save copy of sent
||||| message" as if
||||| this
||||| were a message. Have I missed some important setting somewhere
||||| along the
||||| way?
|||||
||||| FWIW here are the Autoarchive settings I am using:
||||| *Run Autoarchive every 1 day (this is temporary)
||||| *Archive or delete old items--checked
||||| *Show archive folder in folder list--checked
||||| *Clean out items older than 3 months
||||| *Move old items to [name of default archive location]--dotted
 
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