Calculations Within the Report

  • Thread starter Thread starter Stuart
  • Start date Start date
S

Stuart

Hi All,
My problem is that I have 3 Accounting forms:
1. Sales
2. Expenses
3. Purchase Orders

I now want to extract certain fields into one Tax Return Report. The fields
will be to 1. Sales.Total Cost
2. Sales. Tax
3. Expense. Total Cost
4. Expense. Tax
5. Purchase Order. Total Cost
6. Purchase Order. Tax

Once all these are on the report I can then caluculate as I need, My problem
is that I cannot get them on one report. And finally I want to DATE Entered
query.
 
Stuart,
What is your table structure/s for the three forms.
One table? Three tables?
Please give us some detail about the important fields in your table/s

What is the logical association between the 3 forms?
Does a particular Store have Sales, Expenses, POs?
Or... does an Region have Sales, Expenses, POs?
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."
 
I expect you want to create a union query like:
SELECT "Sales" as List, [Total Cost], [Tax]
FROM Sales
UNION ALL
SELECT "Expense", [Total Cost], [Tax]
FROM Expense
UNION ALL
SELECT "Purchases", [Total Cost], [Tax]
FROM [Purchase Order];

You haven't provided enough information about the DATE Entered to even guess
at what you mean.
 
Thanks for the response, I have 3 tables that collect information on:
1. Sales.
2. Purchase Orders.
3. Expenses.

As these forms are seperate and each entery is DATE Entered specific I now
need to extract the information from each form and place them into one report
that queries each form DATE ENTERED Specific. This may cause me problems I
don't know.
After I exstract the information into the report I want to then calculate
Sales totals, Purchase Order Totals and Expenses to get TAX total.

Hope this helps you.
Cheers in advance. Stu
 
Did you try a union query as I suggested?

Could you answer Al's question? I can't pick out any field names from your
reply.

You stated: "information from each form"
Information is not stored in forms, it is stored in tables.
 
Stuart,
Read Duane's reply too... I think he may have been working with you
on a previous (different) post. So try to keep up with his posts too.

It's good to know the names of the 3 tables, but we really
need to know how the 3 tables are related, and whether they are related
one to many, or one to one, etc...
What is the logical association between the 3 forms?
Does a particular Store have Sales, Expenses, POs?
Or... does an Region have Sales, Expenses, POs?
Click to expand...

There should be some unique common value between the 3 tables.
Like above... a StoreID, or a CustomerID, or a SalesRegionID... etc etc...

That would be the value that relates the 3 tables together in a Union query,
so that certain values from each table are available to be placed on the
report.
--
hth
Al Campagna
Microsoft Access MVP 2007-2009
http://home.comcast.net/~cccsolutions/index.html

"Find a job that you love... and you'll never work a day in your life."
 
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