auto archiving

  • Thread starter Thread starter B L Muzzy
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B

B L Muzzy

I've got a mailbox that receives admin logs. On the first of each month I
want to automatically archive all mail from the preceeding month into a file
named for the month, i.e.; on August 1st I want to archive all mail from
July to july08.pst. Can that be done with outlook 2003 or would that
require a reskit or 3rd party tool?

thanks,

Bob
 
B L Muzzy said:
I've got a mailbox that receives admin logs. On the first of each
month I want to automatically archive all mail from the preceeding
month into a file named for the month, i.e.; on August 1st I want to
archive all mail from July to july08.pst. Can that be done with
outlook 2003 or would that require a reskit or 3rd party tool?
Click to expand...

Autoarchiving in Outlook doesn't work on specific dates, it uses intervals.
If an item hasn't been modified for a specified interval (one month, seven
days, etc.), then autoarchive will move the item to the archive PST. To
accomplish what you describe would take code or a third-party tool, as you
surmise. http://www.outlookcode.com/ has examples of code and, while I
don't know that any third-party tools exist, you can start here in your
search: http://www.slipstick.com/addins/housekeeping.asp . Some of the
descriptions appear close to what you want.
 
Thanks, Brian. I'll look into the both the options you suggest. It also
occured to me last night that I could probably achieve similar results by
simply telling outlook to autoarchive mail over 30 days and then schedule a
task to run at the end of each month to simply rename archive.pst to
yyyymm.pst with a simple batch file.

Bob
 
B L Muzzy said:
Thanks, Brian. I'll look into the both the options you suggest. It
also occured to me last night that I could probably achieve similar
results by simply telling outlook to autoarchive mail over 30 days
and then schedule a task to run at the end of each month to simply
rename archive.pst to yyyymm.pst with a simple batch file.
Click to expand...

That should come close, although each PST may have items from the end of the
prior month due to the variable number of days per month.
 
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