Archive from inbox (IMAP)

[Jim S]

With a gmail app I can 'archive' an email from the inbox and it stays
in the all-mail folder, but disappears from the inbox.
Is there a way to delete from inbox without removing from all mail?

 

[Jim S]

With a gmail app I can 'archive' an email from the inbox and it stays
in the all-mail folder, but disappears from the inbox.

So how is this a question about Outlook? Apps exhibit their own
behavior.

Is there a way to delete from inbox without removing from all mail?

From Gmail's own online help:

All Mail is your archive, a storage place for all the mail you've ever
sent or received, *but have not deleted*.

To archive mail:

1. Select the message(s) you'd like to archive by checking the box (es)
next to the sender's name.
2. Click Archive at the top of your inbox.

In contrast, read the first line at:

https://support.google.com/mail/answer/78755?hl=en

So Google doesn't know how their customized server-side behavior works.
They say a deleted item will disappear from the All Mail folder. Then
they say deleting an item will leave a copy on the All Mail folder.

You sure you configured the IMAP account in Outlook so the root-level
folder is "[Gmail]"? Or are you even asking about how to use Outlook
since you started with "with a Gmail app"?

https://support.google.com/mail/answer/82367?hl=en

Here they say that moving an item to the Trash folder marks it for
permanent deletion (whenever Gmail happens to perform a cleanup of your
account, like in a week). Well, permanent implies it won't be anywhere
in your account. If you are asking about Outlook then deleting there
means to move an item into Deleted Items (Trash) folder. Their solution
is "We strongly recommend that you do not set either of these folders as
the trash folder for your email client." You'll have to configure your
e-mail client to NOT move deleted items into the [Gmail]/Trash folder
but instead into some local-only folder known only by your e-mail client
(e.g., Deleted Items). Your e-mail client has no knowledge of their
special server-side "archive" function that isn't part of IMAP.

If you're expecting Google to comply with IMAP standards then you'll be
disappointed. They have their own server-side behaviors which don't
match up with standard IMAP behavior. E-mail clients know IMAP, they
don't know gIMAP (Google's flavor of IMAP).

Aw man. I like Outlook because of the other things it does. I would like
to delete an email from the INBOX without deleting from ALL MAIL (as
both gmail and Thunderbird will do) If I can do it on my Android for
free, I should be able to do it in Outlook which I paid a lot of money
for, but then I still believe in Father Christmas.

 

[VanguardLH]

Aw man. I like Outlook because of the other things it does. I would like
to delete an email from the INBOX without deleting from ALL MAIL (as
both gmail and Thunderbird will do) If I can do it on my Android for
free, I should be able to do it in Outlook which I paid a lot of money
for, but then I still believe in Father Christmas.

Did you configure the IMAP account in Outlook to use "[Gmail]" as the
root node for your account there?

http://www.howto-outlook.com/howto/gmailroot.htm
http://www.msoutlook.info/question/546

As Google said, you need to NOT "delete" (move) items into their Trash
folder where those items become eligible for permanent deletion. See:

http://www.msoutlook.info/question/675

I figure if this article says to do it one way (that you don't want)
that it might indicate a reverse way (to get what you want).

Google never did support IMAP and has anomalies in supporting POP3.
They emulate IMAP somewhat. Remember there are no folders in Gmail.
Those "folders" you see in Gmail are *labels* that get assigned to
e-mails. Categorizing e-mails by labels groups them together and Google
pretends those groups are folders when using IMAP. Who knows what that
"app" does that you mention. Maybe it understands Google's concept of
archiving by removing all labels from selected e-mails. IMAP has no
concept of labels, just folders, so that "archiving" is *not* an IMAP
function. When using Gmail, lots of behaviors don't follow the IMAP
e-mail standard and require a sort of mapping or translation.

 

[Jim S]

Aw man. I like Outlook because of the other things it does. I would like
to delete an email from the INBOX without deleting from ALL MAIL (as
both gmail and Thunderbird will do) If I can do it on my Android for
free, I should be able to do it in Outlook which I paid a lot of money
for, but then I still believe in Father Christmas.

Did you configure the IMAP account in Outlook to use "[Gmail]" as the
root node for your account there?

http://www.howto-outlook.com/howto/gmailroot.htm
http://www.msoutlook.info/question/546

As Google said, you need to NOT "delete" (move) items into their Trash
folder where those items become eligible for permanent deletion. See:

http://www.msoutlook.info/question/675

I figure if this article says to do it one way (that you don't want)
that it might indicate a reverse way (to get what you want).

Google never did support IMAP and has anomalies in supporting POP3.
They emulate IMAP somewhat. Remember there are no folders in Gmail.
Those "folders" you see in Gmail are *labels* that get assigned to
e-mails. Categorizing e-mails by labels groups them together and Google
pretends those groups are folders when using IMAP. Who knows what that
"app" does that you mention. Maybe it understands Google's concept of
archiving by removing all labels from selected e-mails. IMAP has no
concept of labels, just folders, so that "archiving" is *not* an IMAP
function. When using Gmail, lots of behaviors don't follow the IMAP
e-mail standard and require a sort of mapping or translation.

Everything you say is true and yes my account is set up as you say.
However Thunderbird manages an archive function.