Archive Folders

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Guest

I am using Outlook 2002 and am trying to Archive folders so that I can bring
down the size of my “main†PST file. When I do so, “Archive†folders are
created under my folder listing. Can I delete these? By virtue of them
being there, isn't the purpose of acrhiving defeated?

Please note that I find the Archive process to be cumbersome which may be
due to my lack of understanding on how to properly “archiveâ€. Can anyone
help?
 
Phil vK said:
I am using Outlook 2002 and am trying to Archive folders so that I can bring
down the size of my “main†PST file. When I do so, “Archive†folders are
created under my folder listing. Can I delete these?
Click to expand...

You can certainly close them through the right-click context menu. If you don't want to see them again, change the setting on the TOols | Options | Other | AutoArchive dialog.
By virtue of them being there, isn't the purpose of acrhiving defeated?
Click to expand...

Why would you think that? THe data has been moved out of your mail PST file, hasn't it?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
"Why would you think that? THe data has been moved out of your mail PST file,
hasn't it?"

Sue - That's what I thought, but was confused by them appearing on my
folders' list. I'll read up a little more so I can understand better how
archive works. It (archiving) just seems ackward to use...especially if you
have to go back and search for something from a long time ago. If there are
any good references out there you can guide me to, I would appreciate it.

Thanks for you help....Phil
 
It's actually pretty simple: Each .pst file contains Outlook items (your data). Archiving moves data from one .pst file to another. One of the default settings for archiving is to leave the archive .pst file(s) open in Outlook so you don't have to go look for them again. You can turn that option off in the same dialog where you set the autoarchive schedule.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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