Is there a way to do this? I have a document that requires that the same information be entered multiple times. Life would be much better if I could enter it once and it would automatically propogate the the other areas of the document where the info is used.
The easiest way is to use Form Fields (right-click in the Toolbar area
and check "Forms" to activate the Forms toolbar) in a borderless
table.
At each position in the document where the information is to be first
entered:
1. Click the "ab" button to insert a TEXTFORM field
2. Click the Form Field Options (the one with a hand at the top!)
button (or select Properties from the Context menu).
3. You can leave the Text1, Text2 etc. bookmark name if you like, but
I find it easier to rename them to something meaningful (as they will
needed later!)
4. Check "Calculate on Exit". (Fill-in enabled is also checked by
default)
5. Click the "Add help text" button if you want to include some
prompts to remind you of what should be entered in which field.
6. Click OK.
To have the same information populate elsewhere in the document, at
each position:
1. From the Menu, select Insert->Field->Links and References
2. Click Ref from the list of Field names.
3. Click the Options button, then click the Bookmarks tab.
4. Select the name of the bookmark you wish to use, then click Add to
Field.
5. Click OK and OK again.
When you have inserted all your TEXTFORM fields and REF's, protect the
form (Click the lock in the Forms toolbar) and save it as a Template.
File->Save As. Select "Document Template (*.dot)" from the Save as
file type dropdown, Word will automatically switch to the Templates
folder so you can save it there for easy access when you want to
create documents based on the template.
Use this template (select File->New) to create your documents. After
you've entered text in each TEXTFORM field, when you TAB to the next
one, you will see that the text you've just typed will also appear in
the appropriate REF Field(s).
hro
