Appending Excel data into an Access table while inserting the file name

  • Thread starter Thread starter Greg Mathes
  • Start date Start date
G

Greg Mathes

I have a loop in an Access 2003 database that appends records from multiple Excel files within a given directory. The name of each Excel file cycles through one variable (ImpFileName) as its records are imported, but I also need to add the Excel file name to each record. I wanted to assign the value of ImpFileName to the DefaultValue property of the FileName field in the table as part of the DoWhile loop, but something is wrong with my syntax.

My code is below, but only works if I comment out the line that assigns the DefaultValue property. Any help would be much appreciated!

Dim tdfImportedFiles As TableDef
Dim ImpFileName As String

Set tdfImportedFiles = CurrentDb.TableDefs!ImportedFiles

ImpPath = "C:\Temp\Course Evaluations\Working\Source\"
ImpFileName = Dir("C:\Temp\Course Evaluations\Working\Source\*.xls")
' sets a dynamic variable that scrolls through the list of Excel source files

Do While Len(ImpFileName) > 0
' cycle through the list until the list is empty

'tdfImportedFiles.Fields!FileName.DefaultValue = "ImpFileName"
'set the DefaultValue property for the FileName field within the ImportedFiles table to the current ImpFileName

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel8, "ImportedFiles", "C:\Temp\Course Evaluations\Working\Source\" & ImpFileName, True
'imports all populated rows from the spreadsheet into the ImportedFiles Table

Kill "C:\Temp\Course Evaluations\Working\Source\" & ImpFileName
'deletes the source spreadsheet once it's been imported

ImpFileName = Dir
'advances to the next file in the list

Loop


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Greg

I suspect that you don't need/want to try to assign the Default Value.
Instead, just assign the value to the field.

Regards

Jeff Boyce
Microsoft Access MVP


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I'd run an append query after each import to put the value into the
ExcelFile field for the just-imported file's records:

Dim tdfImportedFiles As TableDef
Dim ImpFileName As String

Set tdfImportedFiles = CurrentDb.TableDefs!ImportedFiles

ImpPath = "C:\Temp\Course Evaluations\Working\Source\"
ImpFileName = Dir("C:\Temp\Course Evaluations\Working\Source\*.xls")
' sets a dynamic variable that scrolls through the list of Excel source
files

Do While Len(ImpFileName) > 0
' cycle through the list until the list is empty

'tdfImportedFiles.Fields!FileName.DefaultValue = "ImpFileName"
'set the DefaultValue property for the FileName field within the
ImportedFiles table to the current ImpFileName

DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel8,
"ImportedFiles", "C:\Temp\Course Evaluations\Working\Source\" & ImpFileName,
True
'imports all populated rows from the spreadsheet into the ImportedFiles
Table

'update FileName field with just-imported filename, where the FileName
field contains a NULl value (which will be true for the just-imported
records only)
CurrentDB.Execute "UPDATE ImportedFiles SET FileName = '" & ImpFileName &
"' WHERE FileName IS NULL"

Kill "C:\Temp\Course Evaluations\Working\Source\" & ImpFileName
'deletes the source spreadsheet once it's been imported

ImpFileName = Dir
'advances to the next file in the list

Loop
 
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