alphabetize notes

  • Thread starter Thread starter Audrey
  • Start date Start date
A

Audrey

I'd like to know how to alphabetize my Notes in Outlook 2003 within
categories. I already have them categorized, but how to I get them to
show alphabetically in their categories? I have searched Microsoft's
Web site and Google Groups and can't find an answer. Someone
suggested sorting them by name, but name is not an option.

Thanks for your help.

Audrey
 
Audrey said:
I'd like to know how to alphabetize my Notes in Outlook 2003 within
categories. I already have them categorized, but how to I get them to
show alphabetically in their categories? I have searched Microsoft's
Web site and Google Groups and can't find an answer. Someone
suggested sorting them by name, but name is not an option.
Click to expand...

Try sorting them before you group them.
 
Try sorting them before you group them.
Click to expand...

Thanks for your suggestion Brian, but I'm afraid I don't know what you
mean or how to do that. I'll create a new note, put a category to it,
then save and close it and it goes into that category at the bottom,
in order of when it was created.

This is for Outlook at my job, I have dozens (maybe hundreds) of notes
divided into umpteen categories, I need to alphabetize them so I can
find one quicker. How can I do that? I certainly can't start all
over and re-type them just to get them in alphabetical order.

Thank you again.

Audrey
 
Audrey said:
Thanks for your suggestion Brian, but I'm afraid I don't know what you
mean or how to do that.
Click to expand...

Click View>Arrange By and uncheck Show in Groups. Then click on the Subject
field to sort by the subject. Then click View>Arrange By and check Show in
Groups again.
I certainly can't start all
over and re-type them just to get them in alphabetical order.
Click to expand...

The subject of a Note will be the first line of the note. Make sure you
choose good first lines that represent the subject of the note so when you
alphabetize them they make sense.
 
Brian Tillman said:
Click View>Arrange By and uncheck Show in Groups. Then click on the
Subject field to sort by the subject. Then click View>Arrange By and
check Show in Groups again.
Click to expand...

Well, after some experimenting, I find this doesn't work as I expected.
Instead, click View>Arrange By>Current View>Customize Current View>Reset
Current View>OK to get it back to what it should be. Then click Sort and
change the "Sort items by" drop-down to "Subject". Click OK, then OK. This
should give you what you want.
 
YES! It worked! Bless your heart, Brian, now I can find my notes
quickly! I was almost afraid it would alphabetize them all into one
big list, but it didn't, it alphabetized within the categories.

Thank you thank you thank you!

Audrey
 
Audrey said:
YES! It worked! Bless your heart, Brian, now I can find my notes
quickly! I was almost afraid it would alphabetize them all into one
big list, but it didn't, it alphabetized within the categories.

Thank you thank you thank you!
Click to expand...

You're welcome. I'm glad it worked.
 
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