Alerts?

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

Does Excel offer a way to alert you of a change in data?

I am responsible for the tracking and maintenance of our fleet of vehicles.
I would like to know if there is ANY way to set-up a spreadsheet so that
every 3 months or 3,000 miles, Excel will let me know that the vehicle is
ready for Preventative Maintenance service.

Any suggestions? I hope I'm not the only one who has every been curious
about this.

I have already tried to work a bit with conditional formatting but not with
much success.
 
Let A1 have the vehicle's last PM date
In another cell use =IF(TODAY()-A1>90,"PM needed","")
Or use this formula in a conditional format (Format|Conditional Format) to
make the row red.
If B1 has mileage of last PM and B2 has current mileage =IF(B2-B1>2999,"PM
needed","") will work
Also =IF(OR(TODAY()-A1>90, B2-B1>2999),"PM needed","") will cover both
best wishes
 
Do you track the mileage daily? If you don't keep track of the mileag
somehow, to where excel knows the vehicle has reached over 6000 mile
in an interval, it won't work exactly, you would be estimating dail
mileage, and that's never worthwhile IMO.

My suggestion:

Create a column for last date of service for the vehicle, and th
mileage at the time of last service, current mileage, and obviously
vehicle identifier of some sort. If you update this daily, then hav
one column that holds the current date, and change it daily. (there ma
be a formula that holds current date, but I am not positive)

Place your conditional format on both the date and mileage fields a
follows:

For date:
If cell value (of last date of service) - is less than - (current dat
cell) minus 90, and format as you please.

For mileage:

If cell value (of current mileage) is greater than - (mileage at las
service) + 3000, then format as you wish.

Let me know if that would be satisfactory
 
Thanks for the help! FYI, as furnished by Bernard, there is a formula that
holds the current date; TODAY().
 
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