Aggregate Calendar view in Outlook?

  • Thread starter Thread starter Victek
  • Start date Start date
V

Victek

I have multiple calendars in Outlook and I wonder if it's possible to view
all the events on one calendar? This would be more helpful then having
multiple calendars open side by side and eye-balling them for conflicts.
TIA
 
Thanks for the information. I currently use Outlook 2003. Regarding OL2007
I wonder if you can duplicate the look of Windows Live Calendars (on the
web)? Multiple calendars all appear on the same grid and visually define
themselves by color. For instance, all of my personal calendar entries can
be blue while my work calendar entries can be yellow, etc. This same is
true for Google calendars and also in my PDA. It would be nice to see the
same layout and color assignments everywhere I access my calendars.


Diane Poremsky said:
only in outlook 2007, unless you move or copy all items to one calendar.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Victek said:
I have multiple calendars in Outlook and I wonder if it's possible to
view all the events on one calendar? This would be more helpful then
having multiple calendars open side by side and eye-balling them for
conflicts. TIA
Click to expand...
Click to expand...
 
Victek said:
Thanks for the information. I currently use Outlook 2003. Regarding
OL2007 I wonder if you can duplicate the look of Windows Live Calendars
(on the web)? Multiple calendars all appear on the same grid and visually
define themselves by color. For instance, all of my personal calendar
entries can be blue while my work calendar entries can be yellow, etc.
This same is true for Google calendars and also in my PDA. It would be
nice to see the same layout and color assignments everywhere I access my
calendars.
Click to expand...

Outlook 2007 can show multiple calendars in overlay mode.....
 
Outlook 2007 does that - outlook 2003 can't.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Victek said:
Thanks for the information. I currently use Outlook 2003. Regarding
OL2007 I wonder if you can duplicate the look of Windows Live Calendars
(on the web)? Multiple calendars all appear on the same grid and visually
define themselves by color. For instance, all of my personal calendar
entries can be blue while my work calendar entries can be yellow, etc.
This same is true for Google calendars and also in my PDA. It would be
nice to see the same layout and color assignments everywhere I access my
calendars.


Diane Poremsky said:
only in outlook 2007, unless you move or copy all items to one calendar.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


Victek said:
I have multiple calendars in Outlook and I wonder if it's possible to
view all the events on one calendar? This would be more helpful then
having multiple calendars open side by side and eye-balling them for
conflicts. TIA
Click to expand...
Click to expand...
Click to expand...
 
I now have access to a computer running Outlook 2007. I see how to enable
the overlay mode, which is great, however I haven't figured out yet how to
change the base color of each calendar. I see an option to specify colors
for specific events which looks really complex. I just want to assign a
color to each calendar and have all events created in that calendar appear
in that color. If you use Live Calendar or Google Calendar on the web you
know what I'm talking about. Can this be done?

Diane Poremsky said:
Outlook 2007 does that - outlook 2003 can't.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Victek said:
Thanks for the information. I currently use Outlook 2003. Regarding
OL2007 I wonder if you can duplicate the look of Windows Live Calendars
(on the web)? Multiple calendars all appear on the same grid and
visually define themselves by color. For instance, all of my personal
calendar entries can be blue while my work calendar entries can be
yellow, etc. This same is true for Google calendars and also in my PDA.
It would be nice to see the same layout and color assignments everywhere
I access my calendars.


Diane Poremsky said:
only in outlook 2007, unless you move or copy all items to one calendar.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


I have multiple calendars in Outlook and I wonder if it's possible to
view all the events on one calendar? This would be more helpful then
having multiple calendars open side by side and eye-balling them for
conflicts. TIA
Click to expand...
Click to expand...
Click to expand...
 
You can do two things with color - have different colored calendars (outlook
picks the colors for you). You can pick the color used on the default
calendar in tools, options, calendar options. Assuming there are no color
categories assigned to the items, the events and appointments match the
calendar color.

If you assign color categories to the items they will use that color, not
the calendar color.

See http://www.xsolive.com/Outlook Screen shots/calendar.png - The pink
and green calendars don't have many categorized items while the blue
calendar has a lot that use color categories. The pink calendar has one
item with a color category - the yellow one on the 14th. It's an all day
event and marked busy, so the day's background is colored. The hashed dates
indicate tentative all day events.


--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Victek said:
I now have access to a computer running Outlook 2007. I see how to enable
the overlay mode, which is great, however I haven't figured out yet how to
change the base color of each calendar. I see an option to specify colors
for specific events which looks really complex. I just want to assign a
color to each calendar and have all events created in that calendar appear
in that color. If you use Live Calendar or Google Calendar on the web you
know what I'm talking about. Can this be done?

Diane Poremsky said:
Outlook 2007 does that - outlook 2003 can't.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


Victek said:
Thanks for the information. I currently use Outlook 2003. Regarding
OL2007 I wonder if you can duplicate the look of Windows Live Calendars
(on the web)? Multiple calendars all appear on the same grid and
visually define themselves by color. For instance, all of my personal
calendar entries can be blue while my work calendar entries can be
yellow, etc. This same is true for Google calendars and also in my PDA.
It would be nice to see the same layout and color assignments everywhere
I access my calendars.


only in outlook 2007, unless you move or copy all items to one
calendar.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


I have multiple calendars in Outlook and I wonder if it's possible to
view all the events on one calendar? This would be more helpful then
having multiple calendars open side by side and eye-balling them for
conflicts. TIA
Click to expand...
Click to expand...
Click to expand...
 
Thanks for the clear and detailed explanation!


Diane Poremsky said:
You can do two things with color - have different colored calendars
(outlook picks the colors for you). You can pick the color used on the
default calendar in tools, options, calendar options. Assuming there are
no color categories assigned to the items, the events and appointments
match the calendar color.

If you assign color categories to the items they will use that color, not
the calendar color.

See http://www.xsolive.com/Outlook Screen shots/calendar.png - The
pink and green calendars don't have many categorized items while the blue
calendar has a lot that use color categories. The pink calendar has one
item with a color category - the yellow one on the 14th. It's an all day
event and marked busy, so the day's background is colored. The hashed
dates indicate tentative all day events.


--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Victek said:
I now have access to a computer running Outlook 2007. I see how to
enable the overlay mode, which is great, however I haven't figured out
yet how to change the base color of each calendar. I see an option to
specify colors for specific events which looks really complex. I just
want to assign a color to each calendar and have all events created in
that calendar appear in that color. If you use Live Calendar or Google
Calendar on the web you know what I'm talking about. Can this be done?

Diane Poremsky said:
Outlook 2007 does that - outlook 2003 can't.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


Thanks for the information. I currently use Outlook 2003. Regarding
OL2007 I wonder if you can duplicate the look of Windows Live Calendars
(on the web)? Multiple calendars all appear on the same grid and
visually define themselves by color. For instance, all of my personal
calendar entries can be blue while my work calendar entries can be
yellow, etc. This same is true for Google calendars and also in my PDA.
It would be nice to see the same layout and color assignments
everywhere I access my calendars.


only in outlook 2007, unless you move or copy all items to one
calendar.

--
Diane Poremsky [MVP - Outlook]





EMO - a weekly newsletter about Outlook and Exchange:
(e-mail address removed)

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your newsreader to msnews.microsoft.com.


I have multiple calendars in Outlook and I wonder if it's possible to
view all the events on one calendar? This would be more helpful then
having multiple calendars open side by side and eye-balling them for
conflicts. TIA
Click to expand...
Click to expand...
Click to expand...
 
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