Advanced Notes

  • Thread starter Thread starter Robert N Myhre
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R

Robert N Myhre

Hello all,

I find myself in need of being able to create superior notes (formatting,
color, inserting of graphics, ie. Word document stuff). Is there a better
way to do this then to perform a SendTo to Word, break the links, format the
notes, etc? I would like to be able to continually update both the slide
show presentation and the notes document without a lot of hassle. I have
spent the better part of the morning looking for another tool to do this and
I am amazed that there doesn't appear to be one. Can someone point me in a
good direction?

Thanks

Robert
 
If you Send to Word, choose Paste Link and don't break the links, you can
update the Word links after you update and save the PPT presentation.

Adding or deleting slides won't be reflected in the Word document, though.
If you do that, you'd need to do another Send to Word with the updated
slides and copy/paste either those slide thumbnails or the notes cells into
the appropriate Word document.
 
That is exactly what I want to be able to do... adding and deleting slides,
making changes, etc. Besides, if I don't break the links it becomes
insufferably slow to work in Word.
There must be some tool, application, add-in, etc. that has been created for
just this purpose.

Robert

Echo S said:
If you Send to Word, choose Paste Link and don't break the links, you can
update the Word links after you update and save the PPT presentation.

Adding or deleting slides won't be reflected in the Word document, though.
If you do that, you'd need to do another Send to Word with the updated
slides and copy/paste either those slide thumbnails or the notes cells into
the appropriate Word document.

--
Echo [MS PPT MVP]

Robert N Myhre said:
Hello all,

I find myself in need of being able to create superior notes
(formatting,
color, inserting of graphics, ie. Word document stuff). Is there a better
way to do this then to perform a SendTo to Word, break the links, format
the
notes, etc? I would like to be able to continually update both the slide
show presentation and the notes document without a lot of hassle. I have
spent the better part of the morning looking for another tool to do this
and
I am amazed that there doesn't appear to be one. Can someone point me in
a
good direction?

Thanks

Robert
Click to expand...
Click to expand...
 
Hello Robert,

PowerPoint does not have the rich text editing capability that Word does
which is why the Send to Word (with notes) option exists. As you can see,
however, in order for the slides and notes (in Word) to be freely
updateable the resulting Word document can become very unwieldly since that
capability is provided through the use of Object Linking and Embedding
(OLE) technology.

If you (or anyone else reading this message) think that PowerPoint should
either have richer notes text editing capabilities (which Word text editing
capabilities might be added?), or provide some other mechanism (other than
Send to Word) for using both Word and PowerPoint to, simultaneously, author
a presentation and it's corresponding notes (without having to resort to
VBA or add-ins), don't forget to send your feedback to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
I've been through a lot of possibilities to do just what you're looking for,
and unfortunately the process of printing Ppt slides with notes is
rough...even without a need for constant edits. Going from Ppt to a
pro-level DTP app is worse, and takes forever. Make a change, and start all
over again. :-/

I'm forced to look at Ppt as the 'source code' and all that follows as part
of the printing process. My Ppt slides are masters, and with any changes I
send-to-Word again and start fresh. (FWIW, Word macros are pretty useful at
this point.)

--
John O
reply email is anti-spammed
--


Robert N Myhre said:
That is exactly what I want to be able to do... adding and deleting slides,
making changes, etc. Besides, if I don't break the links it becomes
insufferably slow to work in Word.
There must be some tool, application, add-in, etc. that has been created for
just this purpose.

Robert

Echo S said:
If you Send to Word, choose Paste Link and don't break the links, you can
update the Word links after you update and save the PPT presentation.

Adding or deleting slides won't be reflected in the Word document, though.
If you do that, you'd need to do another Send to Word with the updated
slides and copy/paste either those slide thumbnails or the notes cells into
the appropriate Word document.

--
Echo [MS PPT MVP]

Robert N Myhre said:
Hello all,

I find myself in need of being able to create superior notes
(formatting,
color, inserting of graphics, ie. Word document stuff). Is there a better
way to do this then to perform a SendTo to Word, break the links, format
the
notes, etc? I would like to be able to continually update both the slide
show presentation and the notes document without a lot of hassle. I have
spent the better part of the morning looking for another tool to do this
and
I am amazed that there doesn't appear to be one. Can someone point me in
a
good direction?

Thanks

Robert
Click to expand...
Click to expand...
Click to expand...
 
Hello John,

PowerPoint notes are essentially unchanged from the earliest days of
PowerPoint. The "Send to Word" feature has provided some additional
flexibility but, unfortunately, takes you away from being able to keep your
presentation authoring workflow (and content) entirely within PowerPoint.

If you (or anyone else reading this message) have suggestions about how
notes in PowerPoint should be improved so that you don't feel compelled to
use Word for additional notes authoring, printing, etc. (without having to
resort to VBA or add-ins), don't forget to send your feedback to Microsoft
at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also why it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions)

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
 
What about:

PPT --> graphics files named in a predictable way
Graphics files linked to Word/PageMaker/Whatever

All editing happens in the DTP/WP app, PPT is just the source of graphics.

Edit the PPT, reexport the graphics and the links update next time you open
the Word/DTP doc. Adding new slides would just mean adding a new page in
same.

--
Posted to news://msnews.microsoft.com
Steve Rindsberg, PPT MVP
PowerPoint FAQ - www.pptfaq.com
PPTools - www.pptools.com
===============================

John O said:
I've been through a lot of possibilities to do just what you're looking for,
and unfortunately the process of printing Ppt slides with notes is
rough...even without a need for constant edits. Going from Ppt to a
pro-level DTP app is worse, and takes forever. Make a change, and start all
over again. :-/

I'm forced to look at Ppt as the 'source code' and all that follows as part
of the printing process. My Ppt slides are masters, and with any changes I
send-to-Word again and start fresh. (FWIW, Word macros are pretty useful at
this point.)

--
John O
reply email is anti-spammed
--


Robert N Myhre said:
That is exactly what I want to be able to do... adding and deleting slides,
making changes, etc. Besides, if I don't break the links it becomes
insufferably slow to work in Word.
There must be some tool, application, add-in, etc. that has been created for
just this purpose.

Robert

Echo S said:
If you Send to Word, choose Paste Link and don't break the links, you can
update the Word links after you update and save the PPT presentation.

Adding or deleting slides won't be reflected in the Word document, though.
If you do that, you'd need to do another Send to Word with the updated
slides and copy/paste either those slide thumbnails or the notes cells into
the appropriate Word document.

--
Echo [MS PPT MVP]

Hello all,

I find myself in need of being able to create superior notes
(formatting,
color, inserting of graphics, ie. Word document stuff). Is there a better
way to do this then to perform a SendTo to Word, break the links, format
the
notes, etc? I would like to be able to continually update both the slide
show presentation and the notes document without a lot of hassle. I have
spent the better part of the morning looking for another tool to do this
and
I am amazed that there doesn't appear to be one. Can someone point
Click to expand...
me
in
a
good direction?

Thanks

Robert
Click to expand...
Click to expand...
Click to expand...
 
For us, Word is just fine. I can make the pages look like DTP quickly now
that I have a special template and macros, and we don't edit the slides
enough to need anything more complicated. If we *did* edit the slides more
often, then I'd be doing just what you suggest. Or, if our printer couldn't
handle Word's postscript, which is a more pressing concern. :-) But it all
works well enough, as I don't need to format the notes in any special way. I
understand InDesign CS can import Word tables pretty well, but I don't have
the latest to try it out. Yet.

The PageMaker forums used to have regular requests for "how do I get Ppt
stuff into PM" but I haven't seen much lately.
 
We've been working on this problem.

We have developed a solution, currently in pre-beta. Basically it allows you
to copy your Notes pages into Word, with as much space for the text for each
slide as you want. There you can edit and format the text as you want.

So you can use 16-point Tahoma bold, double spaced, with each sentence
formatted as a separate paragraph (i.e. ideal for delivery when you have
lights glaring in your face).

100 pages per slide - no problem. Except perhaps for the audience.

It also means that one person can work on the presentation while the
speakers work on their scripts simultaneously. It will support multiple
speakers, each getting 'their' slides in separate Word documents.

Once everybody is happy, the Word files can be written back into PPT. So PPT
will reflect any changes to the notes, and the Word files can be regenerated
to reflect any changes to the slides.

If the slides have changed, or even if the order has changed and slides have
been added or deleted, the script will still find its proper 'home'.

I will announce here when we release it. Probably early in the New Year. If
anyone would like a beta to test for us, get in touch direct: martin at
showcase-online dot co dot uk (and Kathryn - you will get it as soon as we
get a couple of niggling errors out, I promise!).

Martin Conradi
www.ShowcaseSolutions.net


"John Langhans [MSFT]" said:
Hello Robert,

PowerPoint does not have the rich text editing capability that Word does
which is why the Send to Word (with notes) option exists. As you can see,
however, in order for the slides and notes (in Word) to be freely
updateable the resulting Word document can become very unwieldly since that
capability is provided through the use of Object Linking and Embedding
(OLE) technology.

If you (or anyone else reading this message) think that PowerPoint should
either have richer notes text editing capabilities (which Word text editing
capabilities might be added?), or provide some other mechanism (other than
Send to Word) for using both Word and PowerPoint to, simultaneously, author
a presentation and it's corresponding notes (without having to resort to
VBA or add-ins), don't forget to send your feedback to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
Click to expand...
 
We've been working on this problem.

That sounds very interesting. So basically, you're developing a way to do a
round-trip out to Word and back, right? That's neat.

I'm interested in this, Martin, mainly for the ability to write my notes in
Word...where I have many more writing and viewing tools. (the notes pane is
nice, but a narrower column, and a view that allowed serif fonts would be
far easier to use)

-John O
 
Martin,
Thanks for this update. If you get a minute, email me. I have something I
want you to check regarding non-text stuff in the notes and how your
solution will handle it.....

--
Kathryn Jacobs, Microsoft PPT MVP
If this helped you, please take the time to rate the value of this post:
http://rate.affero.net/jacobskl/
Get PowerPoint answers at http://www.powerpointanswers.com
Cook anything outdoors with http://www.outdoorcook.com
Kathy is a trainer, writer, Girl Scout, and whatever else there is time for
I believe life is meant to be lived. But:
if we live without making a difference, it makes no difference that we lived

Martin Conradi said:
We've been working on this problem.

We have developed a solution, currently in pre-beta. Basically it allows you
to copy your Notes pages into Word, with as much space for the text for each
slide as you want. There you can edit and format the text as you want.

So you can use 16-point Tahoma bold, double spaced, with each sentence
formatted as a separate paragraph (i.e. ideal for delivery when you have
lights glaring in your face).

100 pages per slide - no problem. Except perhaps for the audience.

It also means that one person can work on the presentation while the
speakers work on their scripts simultaneously. It will support multiple
speakers, each getting 'their' slides in separate Word documents.

Once everybody is happy, the Word files can be written back into PPT. So PPT
will reflect any changes to the notes, and the Word files can be regenerated
to reflect any changes to the slides.

If the slides have changed, or even if the order has changed and slides have
been added or deleted, the script will still find its proper 'home'.

I will announce here when we release it. Probably early in the New Year. If
anyone would like a beta to test for us, get in touch direct: martin at
showcase-online dot co dot uk (and Kathryn - you will get it as soon as we
get a couple of niggling errors out, I promise!).

Martin Conradi
www.ShowcaseSolutions.net


"John Langhans [MSFT]" said:
Hello Robert,

PowerPoint does not have the rich text editing capability that Word does
which is why the Send to Word (with notes) option exists. As you can see,
however, in order for the slides and notes (in Word) to be freely
updateable the resulting Word document can become very unwieldly since that
capability is provided through the use of Object Linking and Embedding
(OLE) technology.

If you (or anyone else reading this message) think that PowerPoint should
either have richer notes text editing capabilities (which Word text editing
capabilities might be added?), or provide some other mechanism (other than
Send to Word) for using both Word and PowerPoint to, simultaneously, author
a presentation and it's corresponding notes (without having to resort to
VBA or add-ins), don't forget to send your feedback to Microsoft at:

http://register.microsoft.com/mswish/suggestion.asp

As with all product suggestions, it's important that you not just state
your wish but also WHY it is important to you that your product suggestion
be implemented by Microsoft. Microsoft receives thousands of product
suggestions every day and we read each one but, in any given product
development cycle, there are only sufficient resources to address the ones
that are most important to our customers so take the extra time to state
your case as clearly and completely as possible.

IMPORTANT: Each submission should be a single suggestion (not a list of
suggestions).

John Langhans
Microsoft Corporation
Supportability Program Manager
Microsoft Office PowerPoint for Windows
Microsoft Office Picture Manager for Windows

For FAQ's, highlights and top issues, visit the Microsoft PowerPoint
support center at: http://support.microsoft.com/default.aspx?pr=ppt
Search the Microsoft Knowledge Base at:
http://support.microsoft.com/default.aspx?pr=kbhowto

This posting is provided "AS IS" with no warranties, and confers no rights.
Use of any included script samples are subject to the terms specified at
http://www.microsoft.com/info/cpyright.htm
Click to expand...
Click to expand...
 
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