Dragonscar said:Is there any way to get this changed in future versions? I need to be
able
to print out lists of appointment dates for other people on recurring
appointments. One needs exact dates.
It seems to be impossible to get useful lists of any kind in the Calendar.
Subjects must be precisely the same. There seems to be no way to use date
parameters (I don't need to check dates 7 years back) to filter. Actually
there seems to be no useful filters in the calendar at all.
Outlook is getting more and more frustrating to use.
Laura Douglas
Small Business Owner
Milly Staples said:No, there is no way around this. However, what you are describing is
what
the Journal is used for. Also, check the Activities tab on the contact
items.
--Â
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.
After furious head scratching, dannoc asked:
| Thanks to Milly for the reply! but.....
|
| Is there any way around this? We need some way to find out how many
| meetings we have had with clients so we can bill them. It's very time
| consuming to have to go through every single day to pick out all the
| meetings we have had.
|
| Thanks,
| Dannoc
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No. Find will find the object itself but not the recurrence.
||
|| --Ã,Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, dannoc asked:
||
||| Is there a way to have Advanced Find list out all the occurences of
||| a recurring appointment rather than just the initial recurring
||| appointment?
Diane Poremsky said:advanced find has a lot of useful filters and can filter on dates - but a
recurring appointment is a single appointment that recurs so outlook finds
the single appointment. you can export to excel and import - that creaks the
recurrence into individual events. Then you can find all.
--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/
Exchange Messaging Outlook newsletter:
(e-mail address removed)
You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
Dragonscar said:Is there any way to get this changed in future versions? I need to be
able
to print out lists of appointment dates for other people on recurring
appointments. One needs exact dates.
It seems to be impossible to get useful lists of any kind in the Calendar.
Subjects must be precisely the same. There seems to be no way to use date
parameters (I don't need to check dates 7 years back) to filter. Actually
there seems to be no useful filters in the calendar at all.
Outlook is getting more and more frustrating to use.
Laura Douglas
Small Business Owner
Milly Staples said:No, there is no way around this. However, what you are describing is
what
the Journal is used for. Also, check the Activities tab on the contact
items.
--ÂÂ
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.
After furious head scratching, dannoc asked:
| Thanks to Milly for the reply! but.....
|
| Is there any way around this? We need some way to find out how many
| meetings we have had with clients so we can bill them. It's very time
| consuming to have to go through every single day to pick out all the
| meetings we have had.
|
| Thanks,
| Dannoc
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No. Find will find the object itself but not the recurrence.
||
|| --Ã,ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, dannoc asked:
||
||| Is there a way to have Advanced Find list out all the occurences of
||| a recurring appointment rather than just the initial recurring
||| appointment?
Dragonscar said:Thank you for the information. That makes a lot of steps for a simple
query,
however.
As an alternative is there any way to create a recurring appointment
without
using the recurrence or without creating each appointment individually?
Thanks, again, for the help.
Laura
Diane Poremsky said:advanced find has a lot of useful filters and can filter on dates - but a
recurring appointment is a single appointment that recurs so outlook
finds
the single appointment. you can export to excel and import - that creaks
the
recurrence into individual events. Then you can find all.
--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/
Exchange Messaging Outlook newsletter:
(e-mail address removed)
You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.
Dragonscar said:Is there any way to get this changed in future versions? I need to be
able
to print out lists of appointment dates for other people on recurring
appointments. One needs exact dates.
It seems to be impossible to get useful lists of any kind in the
Calendar.
Subjects must be precisely the same. There seems to be no way to use
date
parameters (I don't need to check dates 7 years back) to filter.
Actually
there seems to be no useful filters in the calendar at all.
Outlook is getting more and more frustrating to use.
Laura Douglas
Small Business Owner
:
No, there is no way around this. However, what you are describing is
what
the Journal is used for. Also, check the Activities tab on the
contact
items.
--Ã,Â
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my
personal
account will be deleted without reading.
After furious head scratching, dannoc asked:
| Thanks to Milly for the reply! but.....
|
| Is there any way around this? We need some way to find out how many
| meetings we have had with clients so we can bill them. It's very
time
| consuming to have to go through every single day to pick out all the
| meetings we have had.
|
| Thanks,
| Dannoc
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No. Find will find the object itself but not the recurrence.
||
|| --Ãf,Ã,Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due
to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, dannoc asked:
||
||| Is there a way to have Advanced Find list out all the occurences
of
||| a recurring appointment rather than just the initial recurring
||| appointment?
Diane Poremsky said:You can create appointments in excel and import into Outlook but if you are
sending meeting requests, recurring is better. Excel works great for
appointments which fit a pattern - you can use formulas and Excel's fill
features to create the appointments and you can use formulas to skip
holidays. Individual appointments aren't good for recurring meetings since
you need to do the request for each one. But you could always do both-
single appointments for your records and a recurring meeting for invitees.
Along with the Excel method, you can copy each recurrence on the calendar
and paste - this creates a single appointment and if you do this as each
meeting approaches, its not a lot of work. Just select the meeting and press
ctrl_c, ctrl+v. You'll end up two appointments for the period - the
recurring and the single. This is a good way to do it if you need to make
notes in the appointment - there is no risk of losing notes in any
individual appointment if you end the meeting early.
For the past items, if you have just a few recurring meeting to break into
singles copy and paste will work fine but if there are a lot, I would assign
a category to the recurring meetings then export the calendar to excel, sort
by the category field and delete all rows but the ones I needed then import.
The category makes it easier to sort and find the events, but you could sort
by subject instead.
--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/
Exchange Messaging Outlook newsletter:
(e-mail address removed)
You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.
Dragonscar said:Thank you for the information. That makes a lot of steps for a simple
query,
however.
As an alternative is there any way to create a recurring appointment
without
using the recurrence or without creating each appointment individually?
Thanks, again, for the help.
Laura
Diane Poremsky said:advanced find has a lot of useful filters and can filter on dates - but a
recurring appointment is a single appointment that recurs so outlook
finds
the single appointment. you can export to excel and import - that creaks
the
recurrence into individual events. Then you can find all.
--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/
Exchange Messaging Outlook newsletter:
(e-mail address removed)
You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.
Is there any way to get this changed in future versions? I need to be
able
to print out lists of appointment dates for other people on recurring
appointments. One needs exact dates.
It seems to be impossible to get useful lists of any kind in the
Calendar.
Subjects must be precisely the same. There seems to be no way to use
date
parameters (I don't need to check dates 7 years back) to filter.
Actually
there seems to be no useful filters in the calendar at all.
Outlook is getting more and more frustrating to use.
Laura Douglas
Small Business Owner
:
No, there is no way around this. However, what you are describing is
what
the Journal is used for. Also, check the Activities tab on the
contact
items.
--Ã,ÂÂ
Milly Staples [MVP - Outlook]
Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my
personal
account will be deleted without reading.
After furious head scratching, dannoc asked:
| Thanks to Milly for the reply! but.....
|
| Is there any way around this? We need some way to find out how many
| meetings we have had with clients so we can bill them. It's very
time
| consuming to have to go through every single day to pick out all the
| meetings we have had.
|
| Thanks,
| Dannoc
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No. Find will find the object itself but not the recurrence.
||
|| --Ãf,Ã,ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due
to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, dannoc asked:
||
||| Is there a way to have Advanced Find list out all the occurences
of
||| a recurring appointment rather than just the initial recurring
||| appointment?