Address book - outlook 2003

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Guest

Recently installed Office 2003 Professional (XP Pro operating system

When I click the 'To' button to take me to address book, in oder to identify person I'm sending an email to, I get taken to the 'contacts' list, with a separate a separate line for each person's email, phone, fax, mobile etc. It means that some of my contacts are listed 5 or 6 times. When I request a search in the Outlokk address book, I get a box telling me there are no entries in the address book

Is there any way i can configure the 'to' button when composing emails to show just the person's email address (not their fax etc) or is there any way i can transfer the relevant email information from 'contacts' to outlook's address book

Thanks in anticipation of any help/guidanc

ravy
 
That's the way the Outlook Address Book has always worked. The standard
behavior for the Outlook Address book is to display all electronic addresses
(both fax and e-mail). That behavior cannot be changed. The only way to
prevent the display of fax numbers is to store them in a different field or
to disguise them (e.g., precede them with an alpha character) so that
Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]
RavyDavy said:
Recently installed Office 2003 Professional (XP Pro operating system)

When I click the 'To' button to take me to address book, in oder to
Click to expand...
identify person I'm sending an email to, I get taken to the 'contacts' list,
with a separate a separate line for each person's email, phone, fax, mobile
etc. It means that some of my contacts are listed 5 or 6 times. When I
request a search in the Outlokk address book, I get a box telling me there
are no entries in the address book.
Is there any way i can configure the 'to' button when composing emails to
Click to expand...
show just the person's email address (not their fax etc) or is there any way
i can transfer the relevant email information from 'contacts' to outlook's
address book?
 
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