G
Guest
Is it possible to add a dynamically shared contact folder to my personal GAB
drop down?
drop down?
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S
Sue Mosher [MVP-Outlook]
What is GAB? What is a "dynamically shared contact folder"?
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
G
Guest
GAB is GLobal Address Book, a dynamically sahred contact folder is a new
folder created as a contact folder that is shared with another and reflects
the original owners changes, so it updates automatically. So I want to share
a Contact list with you Sue, called "My Peeps" and I want to make sure that
you see any changes I make to it, so you add it to your mailbox via the
Emailbox Accounts options and you see the "My Peeps" under your contacts
folder list as Mailbox- La Rosa, Lisa - My Peeps.
Now you want to be able to use this "My Peeps" contact list that I am
sharing with you. You open a new email, go to your GAB and, drop your "show
names from:" and are hoping to see the "My Peeps" dynamically shared contact
list, but low and behold the only you see is your Contacts.
Now you are left wondering how yuo can get the My Peeps contacts I shared
with to show up in your drop down list.
Does that help Sue? Thanks!
folder created as a contact folder that is shared with another and reflects
the original owners changes, so it updates automatically. So I want to share
a Contact list with you Sue, called "My Peeps" and I want to make sure that
you see any changes I make to it, so you add it to your mailbox via the
Emailbox Accounts options and you see the "My Peeps" under your contacts
folder list as Mailbox- La Rosa, Lisa - My Peeps.
Now you want to be able to use this "My Peeps" contact list that I am
sharing with you. You open a new email, go to your GAB and, drop your "show
names from:" and are hoping to see the "My Peeps" dynamically shared contact
list, but low and behold the only you see is your Contacts.
Now you are left wondering how yuo can get the My Peeps contacts I shared
with to show up in your drop down list.
Does that help Sue? Thanks!
S
Sue Mosher [MVP-Outlook]
Outlook has no Global Address Book. In an Exchange environment, the user has a Global Address List, which consists of Active Directory addresses maintained on the server and an Outlook Address Book, which displays the user's contacts folders.
The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:
1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.
2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.
3. Close Outlook.
4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.
5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.
6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.
7. (Optional) If you are using Outlook 2003 or 2007, you can now change the settings for your Exchange account to use Cached Exchange mode.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:
1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.
2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.
3. Close Outlook.
4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.
5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.
6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.
7. (Optional) If you are using Outlook 2003 or 2007, you can now change the settings for your Exchange account to use Cached Exchange mode.
--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003
and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
G
Guest
Thanks Sue, we apparently refer to the Outlook Address book as the GAB here.
I appreciate your help and clarification.
I appreciate your help and clarification.