Add a list of words in a senders name to rule?

  • Thread starter Thread starter jtpryan
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J

jtpryan

I would like to create a "cleanup" rule to run periodically. I would
like to be able to put a list of domain names in a list, then have a
rule where if any of those domain names are in the sender name they
will be moved into the deleted folder. I get a lot of mail that I
don't want to filter, but don' necessarily read everday either, and it
mounts up. So, it would be nice if once ever couple of months I could
go in,run the cleanup rule and clear the old ones out.

-Jim
 
You can do this by creating a rule that looks for "specific words in the
sender's address". Just add all the domains to that list of words, make the
rule move or delete any messages found, and periodically run it.

-Peter
 
You'll need to make a rule then run it manually. If you want to
automatically on existing mail, either move the messages to a holding
folder as they arrive or use an add-in (Auto-Mate and others) that run rules
on messages already in the inbox.

Another option is creating a search folder on the inbox - when you want to
get rid of the mail, open it and delete the older items.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks? http://www.outlook-tips.net/beginner/
Outlook 2007: http://www.slipstick.com/outlook/ol2007/



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(e-mail address removed)




You can access this newsgroup by visiting
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newsreader to msnews.microsoft.com.
 
You'll need to make a rule then run it manually. If you want to
automatically on existing mail,  either move the messages to a holding
folder as they arrive or use an add-in (Auto-Mate and others) that run rules
on messages already in the inbox.

Another option is creating a search folder on the inbox - when you want to
get rid of the mail, open it and delete the older items.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Exchange Messaging Outlook newsletter:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

You can access this newsgroup by visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor point your
newsreader to msnews.microsoft.com.


I would like to create a "cleanup" rule to run periodically.  I would
like to be able to put a list of domain names in a list, then have a
rule where if any of those domain names are in the sender name they
will be moved into the deleted folder.  I get a lot of mail that I
don't want to filter, but don' necessarily read everday either, and it
mounts up.  So, it would be nice if once ever couple of months I could
go in,run the cleanup rule and clear the old ones out.
Click to expand...
-Jim
Click to expand...
Click to expand...

I don't think I was very clear in my original post, although I
appreciate the replies. What I would like to do is create, outside of
Outlook, a list of domains and then somehow bring it in and use it as
the list against which my rule will work. I know I can go through my
mail, find a domain, open up a "cleanup" rule, and then add it to a
list, but this is very cumbersome. It would be nice to have a simple
text list say in Notepad that as I read I can then add to.

-Jim
 
outlook doesn't support using data from outside the program.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


jtpryan said:
You'll need to make a rule then run it manually. If you want to
automatically on existing mail, either move the messages to a holding
folder as they arrive or use an add-in (Auto-Mate and others) that run
rules
on messages already in the inbox.

Another option is creating a search folder on the inbox - when you want
to
get rid of the mail, open it and delete the older items.

--
Diane Poremsky [MVP - Outlook]
Need Help with Common Tasks?http://www.outlook-tips.net/beginner/
Outlook 2007:http://www.slipstick.com/outlook/ol2007/

Outlook Tips by email:
(e-mail address removed)

Exchange Messaging Outlook newsletter:
(e-mail address removed)

Outlook Tips:http://www.outlook-tips.net/
Outlook & Exchange Solutions Center:http://www.slipstick.com

You can access this newsgroup by
visitinghttp://www.microsoft.com/office/community/en-us/default.mspxor
point your
newsreader to msnews.microsoft.com.


I would like to create a "cleanup" rule to run periodically. I would
like to be able to put a list of domain names in a list, then have a
rule where if any of those domain names are in the sender name they
will be moved into the deleted folder. I get a lot of mail that I
don't want to filter, but don' necessarily read everday either, and it
mounts up. So, it would be nice if once ever couple of months I could
go in,run the cleanup rule and clear the old ones out.
Click to expand...
-Jim
Click to expand...
Click to expand...

I don't think I was very clear in my original post, although I
appreciate the replies. What I would like to do is create, outside of
Outlook, a list of domains and then somehow bring it in and use it as
the list against which my rule will work. I know I can go through my
mail, find a domain, open up a "cleanup" rule, and then add it to a
list, but this is very cumbersome. It would be nice to have a simple
text list say in Notepad that as I read I can then add to.

-Jim
Click to expand...
 
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