Access Labels Maker Doesn't Work

  • Thread starter Thread starter ted collins
  • Start date Start date
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ted collins

Used to able to make labels from earlier editions of Access w/o any problems.
Since updating to "2007" I wind up with messages popping up and little boxes
asking for parameter values for Trim even though I use the Label Wizard and
would assume "the Wizard" would/should take care of ninty gritty details. I'm
a "user" not a developer or programer. How do I fix this problem so I can
just print some labels?
 
Thank you! Once I figured out how to get to the tools>references, I found
"utility.mda" with "MISSING" in front of it and I unchecked the box and the
labels appear almost perfect. Seems like there is always one more thing. The
labels will include phone numbers and the numbers appear in the labels but
without the normal formatting: i.e. (xxx) xxx-xxxx, the ( ) and - are
missing. What do i do to make them appear?
 
How are they appearing NOW? 123 4567890? You can use the format function to
format the value
Format([TelephoneNumber],"(@@@)@@@@-@@@@")
If the number is 1234567890 then the format specification would be the
following if you wanted to add the space.
"(@@@) @@@-@@@@")


John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County
 
The telephone numbers appear in the format I prefer "(000) 000-0000"
everywhere (tables, queries, reports) except when I select them to appear on
a standard Avery label using the Access Label Wizard. I want up to three
telephone numbers to appear on one line on the label i.e. the fields are:
Home Phone, Work Phone, and Cell Phone. If the phone numbers are already
formatted the way I want them and appear correctly elsewhere why does
selecting them for use in a labels report cause this problem? They appear as:
1234567890.
--
elderuser


John Spencer said:
How are they appearing NOW? 123 4567890? You can use the format function to
format the value
Format([TelephoneNumber],"(@@@)@@@@-@@@@")
If the number is 1234567890 then the format specification would be the
following if you wanted to add the space.
"(@@@) @@@-@@@@")


John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

ted said:
Thank you! Once I figured out how to get to the tools>references, I found
"utility.mda" with "MISSING" in front of it and I unchecked the box and the
labels appear almost perfect. Seems like there is always one more thing. The
labels will include phone numbers and the numbers appear in the labels but
without the normal formatting: i.e. (xxx) xxx-xxxx, the ( ) and - are
missing. What do i do to make them appear?
Click to expand...
.
Click to expand...
 
If you look in the table, you have stored them unformatted. You can change
that with an update query (for safety, use a new column) using the format
function that John provided you.
--
Arvin Meyer, MCP, MVP
http://www.datastrat.com
http://www.accessmvp.com
http://www.mvps.org/access
Co-author: "Access 2010 Solutions", published by Wiley


ted collins said:
The telephone numbers appear in the format I prefer "(000) 000-0000"
everywhere (tables, queries, reports) except when I select them to appear
on
a standard Avery label using the Access Label Wizard. I want up to three
telephone numbers to appear on one line on the label i.e. the fields are:
Home Phone, Work Phone, and Cell Phone. If the phone numbers are already
formatted the way I want them and appear correctly elsewhere why does
selecting them for use in a labels report cause this problem? They appear
as:
1234567890.
--
elderuser


John Spencer said:
How are they appearing NOW? 123 4567890? You can use the format function
to
format the value
Format([TelephoneNumber],"(@@@)@@@@-@@@@")
If the number is 1234567890 then the format specification would be the
following if you wanted to add the space.
"(@@@) @@@-@@@@")


John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

ted said:
Thank you! Once I figured out how to get to the tools>references, I
found
"utility.mda" with "MISSING" in front of it and I unchecked the box and
the
labels appear almost perfect. Seems like there is always one more
thing. The
labels will include phone numbers and the numbers appear in the labels
but
without the normal formatting: i.e. (xxx) xxx-xxxx, the ( ) and - are
missing. What do i do to make them appear?
Click to expand...
.
Click to expand...
Click to expand...
 
Can you post the phone control's source?
Is it just a field? OR is it something like
="Home Phone" & [Home Phone]

I suspect that you have a display format that shows the phone number fields
with the formatting you see (very possibly the format is set at the table
field level). The actual value being stored is 1234567890.

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County
 
Each is a field i.e. Home Phone, Work Phone, and Cell Phone in the Database
table.
At some point I think I selescted the use of the telephone number input mask
for data entry and everything appears with (@@@) @@@-@@@@ as the apparent
"format" in the table, queries, and reports other than in a label. I looked
at these fields in Table>Design View>Properties and note that while the input
mask was shown for each, the Format property box was blank. So I typed in the
above desired format you gave me with the hope that that would finally be it.
No help phone numbers on the labels still appear as 1234567890.

John Spencer said:
Can you post the phone control's source?
Is it just a field? OR is it something like
="Home Phone" & [Home Phone]

I suspect that you have a display format that shows the phone number fields
with the formatting you see (very possibly the format is set at the table
field level). The actual value being stored is 1234567890.

John Spencer
Access MVP 2002-2005, 2007-2010
The Hilltop Institute
University of Maryland Baltimore County

ted said:
The telephone numbers appear in the format I prefer "(000) 000-0000"
everywhere (tables, queries, reports) except when I select them to appear on
a standard Avery label using the Access Label Wizard. I want up to three
telephone numbers to appear on one line on the label i.e. the fields are:
Home Phone, Work Phone, and Cell Phone. If the phone numbers are already
formatted the way I want them and appear correctly elsewhere why does
selecting them for use in a labels report cause this problem? They appear as:
1234567890.
Click to expand...
.
Click to expand...
 
"ted collins" wrote in message
news:[email protected]...
> Used to able to make labels from earlier editions of Access w/o any
> problems.
> Since updating to "2007" I wind up with messages popping up and little
> boxes
> asking for parameter values for Trim even though I use the Label Wizard
> and
> would assume "the Wizard" would/should take care of ninty gritty details.
> I'm
> a "user" not a developer or programer. How do I fix this problem so I can
> just print some labels?
> --
> elderuser[/QUOTE]

I am using MS Access 2010 but was getting the Trim problem. It seems that if you go into the design screen you can see that some of the fields are like "Trim([Surname])". You just have to delete "Trim", which apparently has no meaning in this version of Access, and everything works fine.
 
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