Access Control

  • Thread starter Thread starter Guest
  • Start date Start date
G

Guest

I have about 600-700 PPT slides for various courses I give, studes have access to all slides and can D/L them, it works great and the students love it. The problem is the students are getting too much info., up front and use the info. on the slides as the only source and reduces their participation in class. One answer to this problem is two sets of P.P.one set of slides for me the instructor which is what is there now and a duplicate set with limited info. You can then only D/L the slides with the limited info and you take them to class and make the required notes to get all the info. you need for that subject.
What I would like to do is stay with stay with one set of P.P. slides (complete, as they are now) but have some way to hide a lot of the info on each slide unless you have password control to see the complete slide. For example: if I have an administration password I can see all the text on each slide, if I am a student I can only view, print or D/L the info. on each slide the instructor wants me to see. This would save a lot of work in that a second set of slides would not be required. I am aware that slides can be hidden, what I need is for parts of slides to be hidden...........
Sure hope their is an answer to this out there
 
This could be done via VBA using an add-in that you have, but they don't.

It really is not a beginner project, but if you are comfortable with
programming, I could help walk you thru it. There is always the danger that
one of the students could "crack" your secret and distribute reverse
engineered add-ins.

What version of PowerPoint do you use?


--
Bill Dilworth, Microsoft PPT MVP
===============
Please spend a few minutes checking vestprog2@
out www.pptfaq.com This link will yahoo.
answer most of our questions, before com
you think to ask them.

Change org to com to defuse anti-spam,
ant-virus, anti-nuisance misdirection.
..
..

PowerPoint Novice said:
I have about 600-700 PPT slides for various courses I give, studes have
Click to expand...
access to all slides and can D/L them, it works great and the students love
it. The problem is the students are getting too much info., up front and use
the info. on the slides as the only source and reduces their participation
in class. One answer to this problem is two sets of P.P.one set of slides
for me the instructor which is what is there now and a duplicate set with
limited info. You can then only D/L the slides with the limited info and you
take them to class and make the required notes to get all the info. you need
for that subject.
What I would like to do is stay with stay with one set of P.P. slides
Click to expand...
(complete, as they are now) but have some way to hide a lot of the info on
each slide unless you have password control to see the complete slide. For
example: if I have an administration password I can see all the text on each
slide, if I am a student I can only view, print or D/L the info. on each
slide the instructor wants me to see. This would save a lot of work in that
a second set of slides would not be required. I am aware that slides can be
hidden, what I need is for parts of slides to be hidden...........
 
Thank you for ur quick response. I an not a Programmer but have access to one. I would like to follow up with your suggestion. I have justed moved to PowerPoint 2003.
 
One method would be to use a picture as a background, but instead of placing
it on the master, keep the picture on the slide. If you do not use pictures
in your presentation, then you can just insert a black or white square.
Move some of the stuff behind the square.

Have your VBA programmer write you a little macro that identifies the
pictures and during your presentations moves them to the back (changes the
ZOrder) and replaces them between the correct layers when you are done.

Another method would be to use masking rectangles with "background fills".
These boxes can be inserted over single words or whole sentences and made to
look exactly like the background. The appearance is the words aren't there.

Again have your programmer code for them to be transparent during your show
(via an add-in on your computer) and change back to background when you
close the presentation.

In all cases, now that you have a version of PowerPoint that allows for
password protection, I would recommend using it. It may prevent some of
your students with versions prior to 2002 from seeing the presentation, but
will keep the hidden stuff from sight.

Have your programmer contact me if he gets into difficulties.


--
Bill Dilworth, Microsoft PPT MVP
===============
Please spend a few minutes checking vestprog2@
out www.pptfaq.com This link will yahoo.
answer most of our questions, before com
you think to ask them.

Change org to com to defuse anti-spam,
ant-virus, anti-nuisance misdirection.
..
..

PowerPoint Novice said:
Thank you for ur quick response. I an not a Programmer but have access to
Click to expand...
one. I would like to follow up with your suggestion. I have justed moved to
PowerPoint 2003.access to all slides and can D/L them, it works great and the students love
it. The problem is the students are getting too much info., up front and use
the info. on the slides as the only source and reduces their participation
in class. One answer to this problem is two sets of P.P.one set of slides
for me the instructor which is what is there now and a duplicate set with
limited info. You can then only D/L the slides with the limited info and you
take them to class and make the required notes to get all the info. you need
for that subject.(complete, as they are now) but have some way to hide a lot of the info on
each slide unless you have password control to see the complete slide. For
example: if I have an administration password I can see all the text on each
slide, if I am a student I can only view, print or D/L the info. on each
slide the instructor wants me to see. This would save a lot of work in that
a second set of slides would not be required. I am aware that slides can be
hidden, what I need is for parts of slides to be hidden...........
 
Thanks so much for the info. Sounds like a plan. I will try this out over the next couple of weeks, sure appreciate your response.
 
While I often recommend a VBA solution, I'm going to shock some people
here and off a very fast simpler way to do this without VBA. I'd think
you'd be done before you even finished up the first meeting with the
programmer.

Create a copy of your presentation, and simply edit out the
information that is detailed.

Brian Reilly, PowerPoint MVP
 
Bill's right ... as long as the info's still in the presentation, some clever devil out
there will crack the scheme.

Another approach would be to delete rather than hide the info you don't want them to
see. Something like so:

You have an addin that you use to "tag" shapes that you want to make "teacher's eyes
only". When you're ready to distribute the presentation to the students, you run
another macro that saves the presentation to a new filename then deletes all the
content that you've tagged.

This would be fairly simple to write and quite reliable.

--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
Create a copy of your presentation, and simply edit out the
information that is detailed.

Brian Reilly, PowerPoint MVP
Click to expand...

Even when we think different, we think alike. That's essentially what I
suggested, only I want to automate the editing with VBA. That way you pick the
stuff you want to hide from the students once and never have to edit it out
again when you change the master pressie and need to re-create the student
version.


--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
Y'know, this isn't the first time this sort of problem has come up, so I wrote
an addition to the FAQ to address it:

PowerPoint Add-in to delete selected content: TagErase
http://www.rdpslides.com/pptfaq/FAQ00624.htm

It has a download link to a free add-in that lets you:

- mark or "tag" content (PowerPoint shapes) for later deletion
- untag shapes if you change your mind
- delete all the tagged shapes in the presentation

Obviously, you'll want to SAVE YOUR PRESENTATION under a new name before you
delete all the tagged shapes.

The addin could use a little refining, a better name and probably a few more
features, but at these prices, you don't want to complain too bitterly. It
should do the job.


--
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================
Featured Presenter, PowerPoint Live 2004
October 10-13, San Diego, CA www.PowerPointLive.com
================================================
 
Even when we think different, we think alike. That's essentially what I
suggested, only I want to automate the editing with VBA.
Click to expand...

Steve,
Yeh, but Sonia would probably want to run it in the Viewer and then
she'd point out the Viewer doesn't support VBA. (rofl).
Brian Reilly, PowerPoint MVP
 
Back
Top