A non-contact distribution list ?

  • Thread starter Thread starter Blue Max
  • Start date Start date
B

Blue Max

Can anyone help us understand how we can quickly convert a text list of
email addresses into a distribution list in Outlook 2007? These addresses
are generally NOT in our contact list and are for short-term use only. We
recognize that the user can add individual addresses to a distribution list
one-at-a-time, but we need a quick way to add a list of several dozen, or
more, email addresses at one time.

Thank you for any help with this issue.
 
Thank you, Russ, this was exactly what we needed! We had continually
gravitated to the 'Add New' address toolbar button (Outlook 2007) instead of
utilizing the 'Select Member' button, improperly assuming that there had to
be a pre-existing contact in order to use the 'Select Member' option. Great
hint, thank you!

However, this raises another question posed in the article you referred to
us (BTW this looks like a great reference website). How many emails can we
add at a time using the 'Members' field this way and how many total emails
can be included in a single distribution group or list?

Thank You,

Richard

*************************
Russ Valentine said:
Depends on the format of the list. If it is in the correct format, use the
directions here:
http://www.outlook-tips.net/archives/2004/20041105.htm

--
Russ Valentine
[MVP-Outlook]
Blue Max said:
Can anyone help us understand how we can quickly convert a text list of
email addresses into a distribution list in Outlook 2007? These
addresses are generally NOT in our contact list and are for short-term
use only. We recognize that the user can add individual addresses to a
distribution list one-at-a-time, but we need a quick way to add a list of
several dozen, or more, email addresses at one time.

Thank you for any help with this issue.
Click to expand...
Click to expand...
 
That limit is set by your ISP, not Outlook.
--
Russ Valentine
[MVP-Outlook]
Blue Max said:
Thank you, Russ, this was exactly what we needed! We had continually
gravitated to the 'Add New' address toolbar button (Outlook 2007) instead
of utilizing the 'Select Member' button, improperly assuming that there
had to be a pre-existing contact in order to use the 'Select Member'
option. Great hint, thank you!

However, this raises another question posed in the article you referred to
us (BTW this looks like a great reference website). How many emails can
we add at a time using the 'Members' field this way and how many total
emails can be included in a single distribution group or list?

Thank You,

Richard

*************************
Russ Valentine said:
Depends on the format of the list. If it is in the correct format, use
the directions here:
http://www.outlook-tips.net/archives/2004/20041105.htm

--
Russ Valentine
[MVP-Outlook]
Blue Max said:
Can anyone help us understand how we can quickly convert a text list of
email addresses into a distribution list in Outlook 2007? These
addresses are generally NOT in our contact list and are for short-term
use only. We recognize that the user can add individual addresses to a
distribution list one-at-a-time, but we need a quick way to add a list
of several dozen, or more, email addresses at one time.

Thank you for any help with this issue.
Click to expand...
Click to expand...
Click to expand...
 
Blue Max said:
However, this raises another question posed in the article you
referred to us (BTW this looks like a great reference website). How
many emails can we add at a time using the 'Members' field this way
Click to expand...

While there certainly must be a limit to the number of characters the text
fields will hold, it's large.
and how many total emails can be included in a single distribution
group or list?
Click to expand...

Depends on several things, one of which is whether you're using Exchange or
not. There is a documented member limit when using Exchange. See this:
http://support.microsoft.com/kb/238569/en-us
 
Thank you, Brian, some very good suggestions. However, I am surprized that
the recommended limits (25-70) on the distribution list, in the article you
provided, seem rather small.

Thanks for the information,

Richard
 
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