2007 Importing & Exporting .pst files

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Using Outlook as my e-mail software, and having two PC's on a home service,
fequently I transfer my mail deemed saving to my Desktop PC (from this
laptop), as that unit has a very large hard drive. Today I attempted to
export .pst files from Outlook 2007 to my other PC which is running Outlook
2000. I use a USB 2G removable Drive to accomplish this. When I completed
the task of Exporting 2007 .pst files to the USB drive (which took an
excessive amount of time), I then attempted to Import them to the 2000
system, and obtained a warning about the files are not compatible. How can I
save e-mails from 2007 to my other system?
 
dstubb said:
Using Outlook as my e-mail software, and having two PC's on a home
service, fequently I transfer my mail deemed saving to my Desktop PC
(from this laptop), as that unit has a very large hard drive. Today
I attempted to export .pst files from Outlook 2007 to my other PC
which is running Outlook 2000. I use a USB 2G removable Drive to
accomplish this. When I completed the task of Exporting 2007 .pst
files to the USB drive (which took an excessive amount of time), I
then attempted to Import them to the 2000 system, and obtained a
warning about the files are not compatible. How can I save e-mails
from 2007 to my other system?
Click to expand...

I don't know if Outlook 2007 supports ANSI format PSTs, but if it does,
you'll need to use that form of the PST to move your data. By the way,
never export from or import to a PST. There's no need and you lose data.
 
To add to Brian's comment, you will need to use the File | New | Outlook Data File command to create a .pst file in the Outlook 97-2002 format before you can export to it.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
Your comment "never export from or import to a PST" needs farther discussion.
How I export & import in the previous years has worked perfectly. I export
to a file, then to a personal folder pst, etc, and all works great. Thus I'm
not understanding your comment??
 
I understand your comment about File/New/Outlook Data, etc (thanks!), and
will do here-after that way, but what must I do to convert all .pst files I
already have?
 
Importing and exporting always loses and/or misdirects data. Importing and
exporting is for converting to or from other file types. Savvy users avoid
it entirely with PST files. You simply open PST files and either reuse them
or copy the data you need from them into your current PST file.
 
You would need to follow the same procedure -- create a new file in the older format and then export to it -- for each Outlook 2007 data file whose data you need to use in Outlook 2000.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
If I'm reading your comment correctly, there is a better (best) method for
moving my Outlook E-mails from one PC to another other than doing the
exporting and importing of the pst file, right? And that method is? I use
my laptop daily on my home wireless network. I'm also on my Desktop PC as
well, and pickup e-mails there too. Eventually I bring all e-mails together
Importing and exporting always loses and/or misdirects data. Importing and
exporting is for converting to or from other file types. Savvy users avoid
it entirely with PST files. You simply open PST files and either reuse them
or copy the data you need from them into your current PST file.
--
Russ Valentine
[MVP-Outlook]
dstubb said:
Your comment "never export from or import to a PST" needs farther
discussion.
How I export & import in the previous years has worked perfectly. I
export
to a file, then to a personal folder pst, etc, and all works great. Thus
I'm
not understanding your comment??
Click to expand...
Click to expand...
 
I guess I'm dense & don't understand your comment "You simply open PST files
and either reuse them or copy the data you need from them into your current
PST file". How do I accomplish this? If I have say 45 e-mails from various
users, and want to transfer their messages as well as my responses, to
include their attachments from the laptop to my desktop, how is this done?
Over the last years I have never had any loss of data when transferring using
my stated method.


Russ Valentine said:
That method is the one I posted already. Reread the post.
--
Russ Valentine
[MVP-Outlook]
dstubb said:
If I'm reading your comment correctly, there is a better (best) method for
moving my Outlook E-mails from one PC to another other than doing the
exporting and importing of the pst file, right? And that method is?
Click to expand...
Click to expand...
 
dstubb said:
I understand your comment about File/New/Outlook Data, etc (thanks!),
and will do here-after that way, but what must I do to convert all
.pst files I already have?
Click to expand...

Despite my enormous respect for Sue, I'd create the new PST and then COPY
the data in the existing PST to it rather than export.
 
Thanks for the link. I took time & reviewed all as shown. There is a need
to get my e-mails from this laptop (running now Outlook 2007) over to my
desktop that is still running Office 2000. In the past (prior to loading
2007), I have never had problems transferring e-mails from & to, nor did I
lose anything in the transfer. Now I'm lost, and have a real need to get all
over there. What would happen if I upgraded that system to Office 2007,
would all e-mails over there, to include the archive files be available? If
I do that , and decide not to purchase Office 2007 once Beta testing is
completed, will all be capable of going back to Office 2000? Perhaps I need
a step by step method of doing all which everybody on this post is trying to
tell me.
 
dstubb said:
Thanks for the link. I took time & reviewed all as shown. There is
a need to get my e-mails from this laptop (running now Outlook 2007)
over to my desktop that is still running Office 2000.
Click to expand...

So, create an Outlook 97-2002 format PST, copy the contents of your existing
PST to it, close the added PST, close Outlook, and copy the PST to the OL
2000 system. Open it there with File>Open>Personal Folders File. It should
work.
 
It has been a few weeks since my last comments on this thread. I still am
confused & do not know how to move e-mail messages on this PC in Outlook 2007
format to my main computer running Office 2000 Professional. Have read all
above comments, & tried different steps, but I can not get messages from this
laptop to my desktop. HELP!
 
dstubb said:
It has been a few weeks since my last comments on this thread. I
still am confused & do not know how to move e-mail messages on this
PC in Outlook 2007 format to my main computer running Office 2000
Professional. Have read all above comments, & tried different steps,
but I can not get messages from this laptop to my desktop. HELP!
Click to expand...

I don't have Outlook 2007, so this is for Outlook 2003, but the process
should be the same. Only the menu choices may be different.

1) Start the source PC and start Outlook. Click File>New>Outlook Data File.
Select "Outlook 97-2002 Personal Folders File (.pst)" and click OK. Browse
to the folder where you'd like to create it (or accept the default). Give
it a file name (or accept the default). Click OK. Give it a display name
(or accept the default). Click OK. You'll now have an Outlook
2000-compatible PST in your folder list.

2) For each folder, select a folder and then click Edit>Copy to Folder.
Specify the root of the new PST as the destination. When you have done this
for all folders, you will have an Outlook 2000-compatible copy of your PST.

3) Right-click the new PST root and choose Close. Close Outlook. Copy the
PST that you created to some transfer medium like a memory stick or a CD.

4) Carry the transfer medium to the other PC. Start that PC. WIth Outlook
closed, copy the PST from the memory stick or CD to the hard drive of the
PC, taking care to NOT overwrite any existing PST. Remove the read-only
attribute if it is set.

5) Start Outlook. Click File>Open>Personal Fodlers File and browse to the
PST you saved in 4). Select it and click OK. You'll now have access to all
the data in that PST.

If you're using Outlook 2000 in Internet Mail Only mode then
6) If you don't need the information already in Outlook, select the root of
the PST you added, then click File>Properties and select this PST as the
delivery location. Stop and restart Outlook. If you do need the data in
Outlook, you can copy the entire folder from the added PST to the existing
PST if it is NOT a default folder and you can open each default folder,
select all of its contents with CTRL-A and copy the lot to the corresponding
default folder in your delivery location.

If you're using Outlook 2000 in Corporate/Workgroup mode then
6) If you don't need the information already in Outlook, click
Tools>Services, select the Delivery tab and specify the new PST as the
delivery location. Stop and Restart Outlook. If you do need the data, see
the last part of the prior paragraph.
 
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